What are the responsibilities and job description for the Associate Director, Experiential Education and Career Advancement Administration position at The University of Chicago?
Department
ESA External Relations 2
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About the Department
Career Advancement serves a student population of approximately 7,000 arts and sciences undergraduate students, in addition to alumni who have graduated within the last five years. Career Advancement plays a vital role in ensuring our students’ success after graduation. Career Advancement offers innovative and comprehensive career development services with a focus on pre-professional preparation, experiential education, and opportunities. Through career advising, programs, and comprehensive resources, Career Advancement supports undergraduate students and alumni as they develop the skills necessary to manage their career development, while working with alumni and employers to provide students with meaningful opportunities. For more information, please visit the Career Advancement website at careeradvancement.uchicago.edu.
Job Summary
UChicago Career Advancement builds on the world-class UChicago liberal arts foundation to provide students with a competitive edge in their professional development. Career Advancement’s Experiential Education team collaborates closely with partners across the University to deliver a wide range of non-industry-specific programs that are accessible to all undergraduates, supporting their diverse career interests.
The Associate Director is a key role responsible for managing critical operational functions within Career Advancement. This position uses in-depth knowledge and experience to oversee student payments, vendor relations, and merit scholarships, ensuring the smooth execution of these financial transactions. During peak periods, the Associate Director will assist with HR-related student employment tasks, working closely with the team member who leads these efforts. The Associate Director will support the Career Exploration Trek Program by completing tasks and executing program logistics.
Responsibilities
- Provides complete oversight of all student payments, including those related to internships, stipends, scholarships, and other financial programs. Handles payments to vendors and sends out purchase orders, working closely with all teams across the department to ensure financial operations are handled efficiently and quickly. Maintains accurate financial records and collaborates with the lead Budget Partner to implement new financial policies and improve payment processes.
- Provides support for the Career Exploration Trek Program by assisting with the planning and execution of 30 trips per academic year. Collaborates with program managers to ensure logistical details are completed on time, including travel arrangements and vendor payments.
- Serves as the point of contact for all merit scholarship awards within Career Advancement. Tracks student scholarship placements, coordinates payments, and ensures timely communication with scholarship recipients. Fields questions from staff regarding merit scholarship awards and coordinates with leadership to ensure smooth program administration.
- Manages data tracking for student payments, merit scholarships, and program outcomes. Uses data to create reports for leadership and recommend strategic improvements. Ensures transparency and accuracy in financial and student data management.
- Works closely with the student employment HR Partner to assist with HR-related tasks during high-volume periods. Provides additional support as needed to ensure smooth onboarding, hiring, and administrative processes.
- Conducts one-on-one career advising sessions with first-year students, providing tailored guidance on resumes, cover letters, job search strategies, and career exploration. Acts as a resource for students, connecting them with additional career services as needed to support their professional development and readiness.
- Conducts job search and career management related large lectures, hands-on workshops, special events, training programs, and one-on-one career coaching sessions. Acts as a resource for and directs students to other career resources as needed.
- Analyzes markets and trends as they relate to job searches. Assesses student feedback and evaluations and collaborates with other career services staff members, student organizations, or other staff to determine program offerings and innovations.
- Performs other related work as needed.
Minimum Qualifications
Education : Minimum requirements include a college or university degree in related field.
Work Experience : Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Preferred Qualifications
Technical Skills or Knowledge :
Preferred Competencies :
Working Conditions
Application Documents
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Student Affairs & Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
75,820.00 - $98,120.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff job seekers in need of a
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Salary : $75,820 - $98,120
