Associate Director, Facilities and Project Management

CSL Housing and Residence Life Operations The mission of Housing and Residence Life is to help develop and support inclusive communities that engage residents in exceptional living experiences within secure and well-maintained environments that foster a sense of belonging and support the academic initiatives of the University. The primary strategy for the delivery of such an environment is through a residence life program that which aims to develop strong residential communities that are self-regulating, supportive of academic success; provide a strong sense of belonging, and rich opportunities for personal, cultural, social and intellectual development. The leadership of residential faculty and adult staff in fostering these experiences is key to the success of the mission. The Associate Director of Facilities and Project Management is a key position within the Housing and Residence Life Housing department at the University of Chicago. This role is responsible for overseeing the facilities and project management functions within a university housing context. The incumbent should have a thorough understanding and familiarity with APPA Standards & Codes and ACUHO-I Core Curriculum for Facilities Management. Managing the core facility infrastructure is crucial for the successful operations of housing and residence life, which involves planning, building, assessing, and maintaining facilities.

• Facilities and Project Management: Apply knowledge and skills in facilities management to ensure the effective planning, execution, and completion of capital projects. Implement strategies and standards to assess and maintain existing facilities in accordance with APPA Standards & Codes and ACUHO-I Core Curriculum for Facilities Management.
• Facility Assessment: Utilize common facility assessment strategies to evaluate the condition, functionality, and safety of housing facilities. Collaborate with relevant stakeholders to develop and implement maintenance plans and prioritize facility improvement initiatives.
• Preventive Maintenance: Develop and implement appropriate preventive maintenance programs. Ensure regular inspections, servicing, and repairs are carried out to minimize downtime and maximize the lifespan of facilities.
• Staff Supervision: Directly supervise three Community Assistant Directors of Operations, providing guidance, support, and professional development opportunities.
• Reporting and Collaboration: Reports directly to the Director of Operations and collaborates closely with the Associate Director of Desk Operations to ensure seamless operations and provide coverage in the absence of the Director of Operations when needed.
• Crisis Management: Participate in a manager-on-call crisis rotation, acting swiftly and decisively to mitigate risks and ensure the safety and well-being of approximately 4,500 residents.
• Liaison with University of Chicago Facilities Services: Serve as a key liaison between the Housing and Residence Life Housing department and the University of Chicago Facilities Services. Collaborate with Facilities Services to coordinate and facilitate facility-related projects, maintenance activities, and services.
• Collaboration with HRL Assistant Director of Budget Operations: Work collaboratively with the HRL Assistant Director of Budget Operations to ensure effective financial management and resource allocation for facility-related initiatives.
• Professional Development of Operations Staff: Foster the professional development of operations staff by identifying their training needs, providing guidance, and creating opportunities for growth.
• Risk Management, Safety, and Compliance: Collaborate with the Director of Operations in leading the undergraduate housing program in risk management, safety, and compliance. Develop and implement protocols and procedures to ensure adherence to safety regulations and promote a secure living environment for residents.
• Daily Building Maintenance: Collaborate with the Community Assistant Director of Operations to audit daily building maintenance operations for cleanliness, functionality, and overall operational efficiency. Coordinate with maintenance staff and vendors to promptly address repair and maintenance issues. Report any discrepancies or issues not in alignment with the Service Level Agreements to the University of Chicago Facilities Services.
• Long-Range Capital Planning: Contributes to the development of long-range capital planning strategies for housing facilities. Assesses future needs, recommends improvements, and prioritizes capital projects in collaboration with relevant stakeholders.
• Deferred Maintenance: Identifies and addresses deferred maintenance needs within allocated resources and budget.
• Sustainability Efforts: Makes recommendations and actively supports sustainability efforts within housing facilities. Identifies opportunities to improve energy efficiency, reduce environmental impact, and promote sustainable practices.
• Manages movement of equipment and materials, maintains building security, and maintains information on building blue prints, space utilization data and equipment.
• Plans with staff from other units and reviews the work of contractors as well as facilities union and/or non-union staff.
• Performs other related work as needed.

Minimum requirements include a college or university degree in related field. Minimum requirements include knowledge and skills developed through 7 years of work experience in a related job discipline.

• Bachelor's degree in a relevant field, such as facilities management, engineering, construction management.

• Extensive knowledge and experience in facilities management, including capital projects, maintenance, and assessment.
• Prior experience in a university housing or residential life setting.

• Valid driver's license upon offer of employment.
• Pass the University's Motor Vehicle Records process.

• Familiarity with APPA Standards and Codes and ACUHO-I Core Curriculum for Facilities Management.
• Knowledge of Microsoft Excel and Word.
• Learn a range of position-related software applications.
• Knowledge of industry standards for residential building services, repairs and maintenance.

• Strong leadership and supervisory skills.
• Excellent communication and interpersonal skills.
• Work well under pressure and make critical decisions in crisis situations.

• May provide and use own vehicle insured in accordance with University requirements.
• Use computers extensively.
• Carry or lift loads of 25 to 49 lbs.

• Resume/CV (required)
• Cover Letter (required)

Facilities Management People Manager 37.5 No No Yes Salary Exempt $72,250.00 - $85,000.00 Yes