What are the responsibilities and job description for the Director, Planning position at The University of Chicago?

Department

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Facilities Campus Planning Management

About the Department

Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors, and visitors.

Job Summary

Under limited direction of the Assistant Vice President, Campus Planning Sustainability, the Director of Planning (the Director) serves as a resource to the department and the University community at large. The Director is responsible for the management and oversight of planning initiatives for Facilities Services and works closely with a diverse constituency across the University community. The Director is considered a working manager, in that they will be expected to provide technical support in addition to managing their own, complex projects. The Director also contributes to the overall leadership of the Campus Planning Sustainability unit.

Responsibilities

Leads campus master planning and related studies.
Leads and directs the synthesis of infrastructure, heritage information, facility condition assessment, sustainability, accessibility, campus environment and safety, and other relevant functional requirements and built environment data in all planning, programming, and pre-project planning initiatives.
Leads the Facilities Services annual capital planning process.
Leads pre-project planning activities including project programming and pre-project planning activities such as feasibility studies, test fits, scenario testing, and urban design and technical site analysis.
Oversees the administration of the University’s Institutional Planned Development #43 and all related processes.
Oversees program administration of the University’s space information system and data analysis used for space allocation decisions and the University budget model.
Oversees the facility condition assessment program.
Manages continuous improvement of the Facilities Services FS2 standards document.
Manages the University design oversight process to ensure and enhance campus accessibility.
Oversees uniform signage system for interior identification and wayfinding.
Manages consultants to perform a broad range of urban design and technical site analysis to support site selection determinations.
Creates and maintains planning tools to enhance decision-making, process improvement, presentation, and communication.
Manages and leads a team of professional staff, evaluates their performance, and provides training and development as appropriate.
Manages consultant procurement, contract negotiation, and payment processes.
Provides leadership and drives progress of consultants to achieve expected functionality.
Takes responsibility for timely and comprehensive communications with all project stakeholders and the larger University community.
Facilitates Departmental and University approvals as required.
Advocates with integrity for the University in contract negotiations.
Manages the development of space and urban planning initiatives. Plans space management, design activities, and / or sustainability projects. Develops strategies to meet the short and long-range goals of the unit.
Manages a team of professionals responsible for the ongoing development and maintenance of space-related software and database systems, as well as monitoring quality assurance of documentation and data.
Performs other related work as needed.

Minimum Qualifications

Education : Minimum requirements include a college or university degree in a related field. Work Experience : Minimum requirements include knowledge and skills developed through 7 years of work experience in a related job discipline. Certifications : None specified.

Preferred Qualifications

Education :

Master’s degree in architecture from an accredited institution.

Experience :

Minimum of ten years of progressively responsible experience in planning, design, and project management.

Minimum of five years of supervisory experience.

Minimum of five years of experience in higher education.

Certifications :

Professional license in architecture.

LEED certification.

Technical Knowledge or Skills :

Strong supervision and management skills.

Strong strategic, conceptual planning / programming, and design skills.

Demonstrated understanding of campus and space planning concepts, tools, resources, and current trends.

Detailed understanding of building processes, systems, design methodologies, and codes as well as facility operations and maintenance in a variety of settings, and the ability to apply this knowledge to planning projects.

Ability to think strategically and comprehensively with multiple data points.

Demonstrated oral, graphic, and written communication skills appropriate to managing the flow of information in support of decision making at the highest management levels of a complex institutional organization.

Demonstrated ability to successfully manage multiple projects within demanding time and cost constraints.

Demonstrated skills in a management role for high-profile projects with active senior management involvement.

Demonstrated ability to manage multiple consultants.

Demonstrated ability to lead team efforts that balance competing interests.

Ability to effectively interact with and convene Departmental staff, as well as campus and university-wide administrators.

Strong budget and financial management, consultant procurement, and contract negotiation.

Utilize principles of management to ensure responsibilities are met effectively and efficiently including planning, controlling, leading, and organizing.

Ability to motivate, develop, and direct staff.

Demonstrated ability to identify the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

Excellent customer service skills and ability to provide effective communication within and outside of the department.

Ability to effectively interpret and apply University and Departmental policies, procedures, and practices.

Proficiency in MS Project and MS Office, e-Builder, as well as with AutoCAD and Adobe CS or other comparable design software is highly desired.

High quality visualization skills in 2D and 3D.

Preferred Competencies

University stewardship.

Institutional capacity.

Partnership and collaboration.

Performance and execution.

Communications.

Working Conditions

Ability to inspect architectural plans, keyboarding, bending, stooping to reach files, light lifting, standing.

Ability to move around campus to inspect grounds and buildings.

Some travel may be required.

Application Documents

Resume (required)

Cover Letter (required)

List of References (required)

Portfolio of Representative Work (10 pages maximum) (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Facilities Management

Role Impact

People Manager

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

Benefits Eligible

Drug Test Required

Health Screen Required

Motor Vehicle Record Inquiry Required

Posting Statement

The University of Chicago is anAffirmative Action / Equal Opportunity / Disabled / Veteransand does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see theUniversity's Notice of Nondiscrimination.

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