What are the responsibilities and job description for the Admin Services Coordinator - QuickCare/Urgent Care position at The University of Iowa?
University of Iowa Community Clinics is seeking an Administrative Services Coordinator. This position is responsible for coordinating activities and providing support to the leadership team of Urgent Care and QuickCare Clinics. Responsibilities include supporting vendor set-up, Joint commission prep and mock survey evaluations, clinic supply coordination and operational support to the clinics.
This position comes with the University of Iowa's generous, full benefit package including double-match retirement, paid vacation, and sick leave, and much more! This position also includes FREE on-site parking as well!
Position Responsibilities:
- Provide operational support to nursing leadership.
- Manage data by creating, analyzing and/or distributing planned and special operational reports.
- Works on special assignments as directed.
- Assists department with planning, developing, coordinating, and implementing departmental plan initiatives including supply ordering, vendor set up and acquisition standardization.
- Analyzes information and data to assist leadership with strategic planning, preparation of presentations of joint commission preparedness.
- Initiate, review, edit, and/or approve ordering transactions.
- Responds to inquiries from managers and staff; advises regarding UI policies and procedures.
- Partners with Capital Management to identify necessary changes for current clinical sites.
- Identify opportunity to improve systems and processes, achieve efficiencies and/or improve service delivery.
- Other projects as assigned by leadership to improve standardization across clinical operations.
University of Iowa Hospitals & Clinics—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®
WECARE Core Values:
- Welcoming - We strive for an environment where everyone has a voice that is heard, that promotes the dignity of our patients, trainees, and employees, and allows all to thrive in their health, work, research, and education.
- Excellence - We aim to achieve and deliver our personal and collective best in the pursuit of quality and accessible healthcare, education, and research.
- Collaboration - We encourage collaboration with healthcare systems, providers, and communities across Iowa and the region, as well as within our UI community. We believe teamwork - guided by compassion - is the best way to work.
- Accountability - We behave ethically, act with fairness and integrity, take responsibility for our own actions, and respond when errors in behavior or judgment occur.
- Respect - We create an inclusive environment where every individual feels safe, valued, and respected, supporting the well-being and success of all members of our community.
- Empowerment - We commit to fair access to research, health care, and education for our community and opportunities for personal and professional growth for our staff and learners.
Benefits Highlights:
- Regular salaried position located in Coralville (and surrounding clinic locations)
- Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
The University of Iowa offers a generous benefits package, including paid vacation as well as paid sick leave. Complete information regarding the full benefits package may be viewed at: https://hr.uiowa.edu/benefits
Percent of Time: 100% (40 hours per week)
Schedule: Monday - Friday, 8:00 AM to 5 PM. No on call time, weekends, or holidays required.
Location: HSSB - Coralville, IA (and surrounding clinics based on clinical need or hours)
Pay Grade: 2B - https://hr.uiowa.edu/pay/plans
Education
- A Bachelor’s degree in Business Administration or a related field or an equivalent combination of education and experience.
Special Qualification/License
- Driver's License and ability to meet UI Fleet Safety Standards.
Required Qualifications
- Experience in an administrative capacity.
- Excellent verbal and written communications skills, as demonstrated at the working proficiency level.
Desirable Qualifications
- Working knowledge of UIHC/University systems, such as EPIC, Henry Schein, Owens and Minor, Pro-Trav, E-Voucher and/or PReq. Partnership with Capital Management team.
- Working knowledge of and experience healthcare operations
- Knowledge of University policies, procedures, and regulations.
In order to be considered, applicants must upload resume and cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact Rebecca Haganman at Rebecca-Haganman@uiowa.edu
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. This position is not eligible for University sponsorship for employment authorization.
