What are the responsibilities and job description for the Iowa KidSight Student Office Assistant position at The University of Iowa?
Iowa KidSight is seeking a Student Office Assistant (S708) to support the daily operations of the Iowa KidSight office by assisting with the in-processing of vision screening results, follow-up processes, and routine office operations, contributing to a professional and positive team environment., and demonstrating initiative and responsibility to manage projects and tasks independently. Key duties include:
- Receive, examine, and prepare in-coming vision screenings for interpretation. Record receipt of screening forms and images. Review, verify, and rectify inaccuracies on screening forms.
- Review work of Lions Club Volunteers for conformance to established guidelines of Iowa KidSight and make note of ways to improve or streamline processes.
- Assist in compiling and composing screening results for parents, screening sites, Lions Club Contacts, Lions Club Supervisors, parents, and collaborative partners.
- Compile prepare, and print appropriate referral packets and save retake forms.
- Assist with follow-up duties which may include initiating telephone calls, texts, emails, faxes, and routine written correspondence to (eye and childcare) providers and/or parents of children referred for possible vision problems to ensure there are no obstacles in receiving follow-up care, and documenting these actions in a Microsoft Access database, including information from the Evaluation Sheets received.
- Assist in maintaining long-term records of screenings and follow-up material.
- May assist in creating items for display, promotion, publication, or educational use.
- Screen children who present to the Program office and serve as back-up for local screening activities.
- Assist staff with the online training processes.
Required Qualifications:
- Excellent oral and written English communication skills along with the ability to communicate effectively with staff, program collaborators, and the public.
- Demonstrated proficiency in communicating and working with the public.
- Experience in an office setting.
- Demonstrated proficiency with MS Office applications and Internet search engines.
- Strong organizational skills and attention to detail.
- A valid driver’s license.
- The ability to lift 50 pounds as necessary.
Desired Qualifications:
- Multilingual or demonstrated experience effectively communicating with individuals speaking various languages.
- Social media management experience.
- Experience in videography.
Supervision Received:
Administrative supervision received from the Program Manager with functional supervision received from the Iowa KidSight Operations Specialist.
Supervision Exercised:
Supervision may be exercised over Program Volunteers or new UI Student Staff performing overlapping duties.
Hours: Flexible, 10-12 hours/week, typically between 8 a.m. & 5 p.m., M-F
Pay: $13.00/hour
Hiring Timeline: We are seeking one (1) student to start immediately and another student (1) to start August 2025.
Iowa KidSight is a joint project of the University of Iowa Department of Ophthalmology & Visual Sciences and the Lions Clubs of Iowa. This joint endeavor provides free vision screenings for children from 6 months through Kindergarten across the State of Iowa and coordinates follow-up with eye care providers if needed.
Phone: 319-356-4674
Email: chelle-lehman@uiowa.edu
Salary : $13
