Administrative Associate

Position Overview

The Hutchinson Campus consists of 173 acres with fifteen buildings including two multi-story residential student dormitories.

The Hutchinson Campus is home to the Kansas Law Enforcement Training Center (KLETC). A unit of The University of Kansas (KU), KLETC serves as the central agency for all law enforcement training in the State of Kansas. KLETC manages a $12 million annual budget, 65 authorized FTE staff (augmented by more than 400 contract/adjunct staff annually), and trains nearly 15,000 students annually in residential, online, and outreach programs. KLETC serves 437 recognized law enforcement and police agencies in Kansas, providing basic training and continuing education programs throughout each fiscal year.

In addition to a competitive salary, KU offers great benefits to employees such as paid vacation, sick leave, ten paid holidays, plus one discretionary day, a retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and State of Kansas discounts offered by various vendors. KU also offers employees education and professional development opportunities.

This position will provide diverse administrative support and may use discretion to implement general office operations within the organization.

Job Description

50% Training Support and Logistics:

• Prepares all materials, to include marketing, for law enforcement continuing education and specialized law enforcement seminars, courses, classes, workshops, schools and other training-related events held by KLETC.
• Organizes the logistical arrangements for other law enforcement-related training events as identified by the management team.
• Distribution of monthly mailers of upcoming KLETC courses to statewide Kansas law enforcement agencies.
• Assists with on-campus training logistics, such as instructor support, and material handling for Hutchinson campus and regional sites.
• Manages campus-wide dormitory reservations and creates lodging packets to include meal arrangements and facility rules/regulations for participants and instructors.
  
  
  

15% Facilities and Resource Management:

• Manages statewide training calendar entry requests.
• Serves as point of contact for food service vendor for catered events.
• Serves as point of contact for maintenance and custodial staff and submits maintenance requests for administration.
  
  
  

15% - Education Technology Management:

• Use of KU platforms to assist law enforcement customers with online registration and troubleshooting, and housing accommodations.
• Understanding of systems and network operations, and applications.
• Understanding of educational and classroom technology.
• Periodically review the KLETC continuing education website training calendar for accuracy and ensuring that it is up-to-date.
  
  
  

10% Client Relations:

• Provides support to KLETC store.
• Serves as primary point of contact for all visitors to KLETC campus.
  
  
  

10% - Other duties as assigned

Required Qualifications

• High school diploma or GED equivalency and two years of office experience or two years of post-secondary education.
• Two years of experience with word processing, spreadsheet and presentation software applications/technology, as demonstrated by education, work history and application materials.
• Two years of experience organizing and managing multiple and varied tasks and projects as demonstrated by education, work history and application materials.
• Excellent communication skills as evident by work history and application materials.
• Valid Kansas driver’s license or ability to obtain one within 90 days of employment.
  
  
  

Preferred Qualifications

• Bachelor’s degree from an institution accredited by the Higher Learning Commission.
• Four years’ experience with word processing, spreadsheet, and presentation software applications/technology, such as Excel, PowerPoint, and Adobe Express.
• Four years’ experience in skilled clerical and/or administrative support.
• A demonstrated ability to work with members of the law enforcement community and/or professional law enforcement associations, as evidenced in application materials.
• Experience working independently and achieving goals with minimal supervision as evidenced in application and interview.
• Experience working effectively in a team environment and with deadlines and multiple, rapidly evolving priorities as evidenced in application materials.
  
  
  

Additional Candidate Instructions

In addition to the online application, the following documents are required to be considered for this position:

• Cover letter describing how you meet the required and preferred qualifications.
• Resume
• List of three (3) professional references
  
  
  

Only complete applications will be considered.

Application review begins April 18, 2025, and will continue until a qualified pool of applicants is identified.

Contact Information to Applicants

Barbara Harrison

bdharrison@kletc.org

Advertised Salary Range

40,000-45,000

Application Review Begins

Friday April 18, 2025

Anticipated Start Date

Monday May 19, 2025