What are the responsibilities and job description for the Coordinator, Herff College of Engineering position at The University of Memphis Rudi E. Scheidt School of Music?
Posting Details
Posting Information
Posting Number SAECC4109 Advertised Title Coordinator, Herff College of Engineering Campus Location Main Campus (Memphis, TN) Position Number 022900 Category Staff (Hourly/Monthly) Department College of Engineering Minimum Position Qualifications
Bachelor’s degree in the relevant area and two (2) years of appropriate experience. Relevant experience may substitute for the required education.
Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Special Conditions Work Schedule
Monday – Friday
8:00 a.m. – 4:30 p.m.
May need to work/travel beyond normal work schedule.
Posting Date 02/07/2025 Closing Date 02/21/2025 Open Until Screening Begins No Hiring Range $60,000 - $65,000 a year Full-Time/Part-Time Full-Time: Benefits Eligible Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions Special Instructions to Applicants
All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? No Positions Supervised
N/A
Knowledge, Skills, And Abilities
Ability to work in a team environment.
Consistently reliable and dependable.
Maintains the confidentiality of information.
Delivers on commitments on a timely basis.
Ability to communicate effectively both in writing and verbally with a diverse population of constituents.
Ability to establish and maintain a good rapport with university faculty and staff, students and the general public.
Ability to maintain prompt and regular attendance.
Additional Position Information Benefits of Employment (Applies to full-time, non-police employees only)
Job Duties
Duties & Responsibilities
Financial Management (not grant/contract related): Work closely with the College Business Officer to organize and maintain the College financial analysis and reporting activities and coordinate the various information-gathering activities among the individual departments and units comprising the College. Prepare requisitions in Tigerbuy to submit equipment orders, pay invoices, order supplies, etc. Provide assistance to the Dean’s Office regarding financial matters such as Tigerbuy, budget, travel, etc.
Duties & Responsibilities
Administrative/Clerical Support: Provide administrative support to the Dean. Prepare reports, conduct research, coordinate business activities, organize meetings, and respond to any other business matters as the Dean requires. Maintain and schedule meetings in the Dean’s calendar. Provide support for the day-to-day operation of the Dean’s office including answering phones, welcoming visitors, distributing mail, maintaining our keys inventory, and other general office duties. Work closely with associate deans, directors, business officers, co-op coordinators, and development directors. Compile and enter data for the ASEE annual survey and US News annual survey of graduate programs in engineering. Maintain electronic records.
Duties & Responsibilities
Human Resources (non-faculty): Prepare appointment forms for temporary employees, student workers, and all GA contracts related directly to the Dean’s office.
Duties & Responsibilities
Academic Department Support: Assist with faculty travel arrangements, reimbursements, equipment orders, or other tasks as needed.
Duties & Responsibilities
Academic Program Support: Assist the Associate Deans, Directors, and College Academic Advisors as needed. Oversee the scholarship application process in the college, including communications with prospective students, maintenance of scholarship applications and acceptances, and assisting with scholarship awards. Maintain academic records of scholarship recipients in the college in order to determine eligibility. Initiate requests for curriculum changes, monitor their progress through the approval process and maintain records of approved changes. Maintain the academic catalogs. Assist curricular processes in the college to ensure consistency and correctness. Assist with undergraduate and graduate admissions as necessary.
Duties & Responsibilities
Special Events: Schedule and organize meetings and other events associated with the operations of the College of Engineering, including meetings of the College Advisory Council which is comprised of 20-some upper-level management from the private sector, the Annual College Awards Dinner, and other events such as needed.
Duties & Responsibilities
University Projects/Initiatives: Serve as the college administrator for both the Tenure and Promotion process and the Faculty Evaluation process, and provide feedback and offer suggestions regarding the effectiveness of these systems.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Posting Information
Posting Number SAECC4109 Advertised Title Coordinator, Herff College of Engineering Campus Location Main Campus (Memphis, TN) Position Number 022900 Category Staff (Hourly/Monthly) Department College of Engineering Minimum Position Qualifications
Bachelor’s degree in the relevant area and two (2) years of appropriate experience. Relevant experience may substitute for the required education.
Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Special Conditions Work Schedule
Monday – Friday
8:00 a.m. – 4:30 p.m.
May need to work/travel beyond normal work schedule.
Posting Date 02/07/2025 Closing Date 02/21/2025 Open Until Screening Begins No Hiring Range $60,000 - $65,000 a year Full-Time/Part-Time Full-Time: Benefits Eligible Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions Special Instructions to Applicants
All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? No Positions Supervised
N/A
Knowledge, Skills, And Abilities
Ability to work in a team environment.
Consistently reliable and dependable.
Maintains the confidentiality of information.
Delivers on commitments on a timely basis.
Ability to communicate effectively both in writing and verbally with a diverse population of constituents.
Ability to establish and maintain a good rapport with university faculty and staff, students and the general public.
Ability to maintain prompt and regular attendance.
Additional Position Information Benefits of Employment (Applies to full-time, non-police employees only)
Job Duties
Duties & Responsibilities
Financial Management (not grant/contract related): Work closely with the College Business Officer to organize and maintain the College financial analysis and reporting activities and coordinate the various information-gathering activities among the individual departments and units comprising the College. Prepare requisitions in Tigerbuy to submit equipment orders, pay invoices, order supplies, etc. Provide assistance to the Dean’s Office regarding financial matters such as Tigerbuy, budget, travel, etc.
Duties & Responsibilities
Administrative/Clerical Support: Provide administrative support to the Dean. Prepare reports, conduct research, coordinate business activities, organize meetings, and respond to any other business matters as the Dean requires. Maintain and schedule meetings in the Dean’s calendar. Provide support for the day-to-day operation of the Dean’s office including answering phones, welcoming visitors, distributing mail, maintaining our keys inventory, and other general office duties. Work closely with associate deans, directors, business officers, co-op coordinators, and development directors. Compile and enter data for the ASEE annual survey and US News annual survey of graduate programs in engineering. Maintain electronic records.
Duties & Responsibilities
Human Resources (non-faculty): Prepare appointment forms for temporary employees, student workers, and all GA contracts related directly to the Dean’s office.
Duties & Responsibilities
Academic Department Support: Assist with faculty travel arrangements, reimbursements, equipment orders, or other tasks as needed.
Duties & Responsibilities
Academic Program Support: Assist the Associate Deans, Directors, and College Academic Advisors as needed. Oversee the scholarship application process in the college, including communications with prospective students, maintenance of scholarship applications and acceptances, and assisting with scholarship awards. Maintain academic records of scholarship recipients in the college in order to determine eligibility. Initiate requests for curriculum changes, monitor their progress through the approval process and maintain records of approved changes. Maintain the academic catalogs. Assist curricular processes in the college to ensure consistency and correctness. Assist with undergraduate and graduate admissions as necessary.
Duties & Responsibilities
Special Events: Schedule and organize meetings and other events associated with the operations of the College of Engineering, including meetings of the College Advisory Council which is comprised of 20-some upper-level management from the private sector, the Annual College Awards Dinner, and other events such as needed.
Duties & Responsibilities
University Projects/Initiatives: Serve as the college administrator for both the Tenure and Promotion process and the Faculty Evaluation process, and provide feedback and offer suggestions regarding the effectiveness of these systems.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
- References List
Salary : $60,000 - $65,000
