What are the responsibilities and job description for the Accounts Payable Clerk - Accounts Payable Dept position at The University of Mississippi Medical Center?
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Thank you,
Human Resources
Important Applications Instructions:
Please complete this application in entirety by providing all of your work experience, education and certifications/
license. You will be unable to edit/add/change your application once it is submitted.
Job Requisition ID:
R00041659
Job Category:
Professional and Technical
Organization:
Accounts Payable Processing
Location/s:
Main Campus Jackson
Job Title:
Accounts Payable Clerk - Accounts Payable Dept
Job Summary:
To receive, review, verify, post, and process for- payment purchase orders, invoices, statements, vouchers, and/or other check requests. To resolve account discrepancies for goods and services by investigating documentation, issuing stop payments, payments, adjustments, or removal of charges.
Education & Experience
Bachelor's Degree in a related field or equivalent combination of education/experience.
Minimum speed of 35 words per minute on typing test. The department has the right to specify higher typing requirements.
Certifications, Licenses Or Registration Required: NA
Minimum speed of 35 words per minute on typing test. The department has the right to specify higher typing requirements.
Certifications, Licenses Or Registration Required: NA
Knowledge, Skills & Abilities
1. Computer skills
2. Verbal and written communication skills
3. Analytical skills
4. Reasoning and decision-making capabilities
5. Ability to operate office machinery
6. Type 35 wpm
7. Ability to operate a 10-key calculator by touch
8. Knowledge concerning tax-reporting requirements for vendor-file maintenance
9. Knowledge of the purchasing/ receiving/ accounts payable (Lawson) system
2. Verbal and written communication skills
3. Analytical skills
4. Reasoning and decision-making capabilities
5. Ability to operate office machinery
6. Type 35 wpm
7. Ability to operate a 10-key calculator by touch
8. Knowledge concerning tax-reporting requirements for vendor-file maintenance
9. Knowledge of the purchasing/ receiving/ accounts payable (Lawson) system
Responsibilities
- Researches short shipments, over-shipments, or goods not appearing on the purchase order. Communicates with departments and vendors to resolve outstanding problems. Communicates with vendors concerning past-due balances and disputed charges appearing on statements; researches system data for problem resolution. Reviews and analyzes various reports and takes necessary action.
- Reviews vendor setup data for accuracy; analyzes tax forms and codes for tax reporting; follows up exceptions related to 1099 reports; researches mergers and corporate changes and determines changes to the vendor database.
- Researches credit memos to determine validity and requests vendor refunds or sets up system credits. Researches return-material authorizations and receipt discrepancies for possible credits due UMMC. Works report of outstanding credits and takes action to retrieve funds.
- Monitors sensitive and/or problem vendors to ensure prompt payment.
- Preliminary review of late payments per state statute; refers documentation to manager or manager designee for final approval before presenting to heads of departments.
- Researches returned checks, stale-dated checks, and refund checks, making deposits and related journal entries.
- The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.
Physical and Environmental Demands
Requires occasional reaching, constant sitting, occasional twisting. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)
Time Type:
Full time
FLSA Designation/Job Exempt:
No
Pay Class:
Hourly
FTE %:
100
Work Shift:
Day
Benefits Eligibility:
Grant Funded:
No
Job Posting Date:
03/18/2025
Job Closing Date (open until filled if no date specified):
