Operations Manager (Chemistry and Biochemistry)

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

Chemistry is often referred to as the central science, bridging the gap between physics and biology and underpinning many of the other scientific disciplines. The Department of Chemistry and Biochemistry serves the State of Mississippi and the nation by providing undergraduate and graduate students educational excellence in chemical sciences, conducting research that contributes to new knowledge, and catalyzing economic development. We aspire to be a leading force for advancing society through the continuous pursuit of educational excellence and cutting-edge research in the traditional areas of chemistry (physical, analytical, biochemistry, inorganic, organic, and chemical education) as well as exciting new collaborative areas such as renewable energy, astrochemistry, and nanomaterials. We are a complex department with 24 full-time faculty, approximately 50 graduate students, and 4 undergraduate majors. The department is highly collaborative, sharing interests and expertise, and faculty hold multiple externally-funded grants to conduct very exciting state-of-the-art research.

Role Specifications

Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family - Administration

Sub-Family - Administration Operations

Career Track / Level - P2

Grade - 7

Role Summary

Administers day-to-day fiscal, administrative, and operational activities of a department or set of departments. Administers fiscal, budgetary, and/or other associated transactions, strategic implementation and administration, internal and external operational/administrative liaising, and reporting.

This position plans, manages, implements, and provides oversight over a variety of administrative support functions for a large or complex department. The incumbent manages the planning and facilitation of events; prepares detailed reports, reviews account activity, and makes recommendations for departmental budget; provides supervision and guidance to support staff.

Examples of Work Performed

• Works closely with the Chair and other staff to efficiently manage the daily activities in the Department of Chemistry and Biochemistry (https://chemistry.olemiss.edu).
• Coordinates staff support for the students and faculty in an active and vibrant department at a university with excellent benefits (https://olemiss.edu/hr/benefits/).
• Works closely with the Chair to track and manage financial accounts for the department, including reconciliations, reports and projections.
• Works with the Graduate Program Coordinator to track and manage funding for graduate programs, including departmental accounts, payroll, scholarships, grants, etc.
• Serves as the primary point of contact for faculty and staff for accounting matters related to grant and departmental accounts.
• Acts as departmental liaison to the Office of Global Engagement-International Student and Scholar Services for visas and other immigration paperwork for international employees in the department.
• Coordinates with human resources and administrative offices on campus for employee recruiting, hiring, training, separation, etc. in the department.
• Administers payroll for faculty, staff, graduate students and undergraduate students, including associated e-forms and hourly time sheets.
• Helps ensure compliance with policies and procedures.
• Collects, organizes, maintains and tracks financial and accounting records in the department. Helps department chair manage time off and coverage for support staff.
• Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Administer and oversee day-to-day fiscal activities, including financial transactions, budget tracking, and expense management for the department(s).
2. Assist with administrative tasks such as coordinating meetings, managing correspondence, and maintaining records and documentation.
3. Develop and monitor departmental budgets, ensuring adherence to financial policies and procedures.
4. Support strategic implementation efforts by collaborating with departmental stakeholders to align operational activities with organizational goals and priorities.
5. Serve as a liaison between the department(s) and internal stakeholders, other departments, and external partners or vendors.
6. Conduct research and analysis to provide recommendations on operational and administrative improvement opportunities.
7. Prepare regular reports and presentations on departmental performance, financial status, and operational metrics for management and other stakeholders.
8. Assist in the development and implementation of administrative policies, procedures, and guidelines to ensure compliance and best practices.
9. Coordinate and support departmental projects and initiatives, including tracking progress, facilitating communication, and ensuring timely completion.

Minimum Education/Experience

Education: Bachelors Degree

Experience: (3) Three Years Experience

For full consideration, please provide a résumé and cover letter.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements: These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis.

Corrective devices may be used to meet physical requirements.

Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.

Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination: While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.