Project Coordinator

Note for Current UM Employees

Current employees must apply internally via ConnectU >

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The University of Mississippi

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

Our office is helping to drive the University of Mississippi forward through initiatives that will lead to the creation of new scholarships, programs, and facilities.

We are shaping the future of education and innovation at the Department of Development.  We are driven by a passion for creating a lasting impact and advancing the future of our university. As a part of our team, you will be at the forefront of empowering students, faculty, and the broader community through strategic growth, innovative projects, and meaningful connections.  By joining us, you will be instrumental in creating opportunities for future generations of students and ensuring the continued success of our university. If you're ready to be part of something meaningful, challenge yourself, and make a true impact, apply now to join our team!

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family - Administration

Sub-Family - Administrative Operations

Career Track / Level - P1

Grade -5

42,640

53,310

63,980

Role Summary

Performs and oversees various administrative functions within a department including but not limited to;  Office facilities and equipment management.  Administer or support accounting processes.  Support HR activities, database / system administration task.

This role is responsible for managing the daily activities of departmental projects, including assessing project needs and resources. This position will serve as the primary point of contact and provide support for three Executive Directors and their respective projects, while also assisting with general office tasks as required. This position will demonstrate initiative by independently managing projects and proactively identifying solutions.

Examples of Work Performed

• Serve as the primary administrative support for 3 (three) Executive Directors of Development who are responsible for managing academic and unit Fundraisers.
• Assist Executive Directors with travel arrangements, including planning, coordination, and processing reimbursements.
• Collaborate with Executive Directors to assess project needs, prioritize tasks, and plan upcoming initiatives including handling stewardship projects and correspondence for their donors.
• Coordinate meetings and campus events as needed, representing the department and providing support by preparing and disseminating all materials needed for meetings.
• Manage and coordinate the daily operations of departmental projects.
• Research and assess the needs and resources for project execution.  Handle mailings as needed for Executive Director projects.
• Prepare donor contact reports in CRM and responsible for data input and data management for 3 Executive Directors.

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1.  Plans and coordinates office-wide facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders.

2.  Monitors inventory and places orders for office equipment, supplies, or provisions.

3.  Manages or administers accounting processes including budgeting, invoice processing, employee expense reports, reimbursements, petty cash, and time tracking.

4.  May support HR activities or initiatives with employee onboarding and interview coordination, and training.

5.  Performs company database or system administration tasks, including data input, reporting, user support, and upgrades.

6.  Resolves day-to-day problems and coordinates with stakeholders to obtain solutions

Minimum Education / Experience

Education :   Bachelor's Degree

Experience :   No Experience Required

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1 : 1 substitution basis.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements :   These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis.

Corrective devices may be used to meet physical requirements.

Physical Exertion :   The incumbent may be required to lift up to approximately 10 pounds.

Vision :   Requirements of this job include close vision. Speaking / Hearing : Ability to give and receive information through speaking and listening.

Motor Coordination :   While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements : Any candidate who is called for an interview must notify the Department of Equal Opportunity / Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Salary : $42,640 - $53,310