What are the responsibilities and job description for the Office Assistant II position at The University of New Mexico?
Position Summary
Performs a range of basic office support activitiesfor the UNM Civil, Construction and Environmental Department, such as answering phones and directing calls, greetingand directing visitors, answering questions, performing routine clerical, dataentry, and / or word processing work, and assisting with departmental projectsand events.
DUTIESAND RESPONSIBILITIES :
- Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required.
- Opens, processes, and routes incoming mail and packages; distributes correspondence and other material to department staff / faculty.
- Performs a variety of routine typing assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, department requisitions, data entry, and print letters, labels, reports, and / or other materials; types and mails form letters.
- Copies and / or duplicates materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.
- Establishes, maintains, processes, and / or updates hard copy and electronic files, records, and / or other documents.
- Processes transactions that are routine clerical / administrative, and accounting related in strict accordance with established procedural guidelines, as appropriate to the position.
- Schedule or assist in scheduling department appointments, meetings, events, and / or conferences, as appropriate to the position.
- Order, stock, and distribute office supplies.
- Run various routine errands, as required, for the unit / department.
- Assists with works order submittals for university related services.
- Assists with planning and programming for departmental events and other projects.
- Inventory support.
- Performs miscellaneous job-related duties as assigned.
Minimum Qualifications
Enrolled in a degree seeking program at UNM, Enrolled at least half-time (6 hours) at UNM for fall and spring semesters (Audit hours do not count), and if Work Study, you must meet Satisfactory Academic Progress.
Preferred Qualifications
KNOWLEDGE,SKILLS, AND ABILITIES REQUIRED :
