Administrative Support Associate - 370

Position Details

Position Information Division Academic Affairs Department Psychology Working Title Administrative Secretary Vacancy Type Probationary Permanent Full Time Min T / E Requirements High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work. FTE 1 Position Overall Competency Level J Recruitment Range $36,894 - $38,890 Anticipated Hiring Range $36,894 - $38,890 Position # 370 FLSA Status Non-Exempt Months per year 12 Work Schedule 8-500 8 : 00 - 5 : 00 Work Schedule Type Monday - Friday Primary Purpose of Organization Unit Psychology and Philosophy and Religion are departments within the College of Arts and Sciences. The faculty in both departments teach courses and engage in scholarship relevant to their expertise. Primary Purpose of Position Provide administrative support for two academic departments, Psychology and Philosophy / Religion Job Description Office Management : Maintain a consistent department presence during standard work hours. Operate computer hardware and software associated with office duties. Work with campus resources to provide support for faculty for classroom and office technology. Maintain and keep updated both department websites. Enter course schedules for two departments. Prepare service contracts, additional employment agreements, student assignment agreements, etc. Coordinate student travel as needed. Prepare budget updates for state and gift accounts, etc. Coordinate with other offices on campus to achieve goals. Processing of travel requests / reimbursements. Answering of telephones and any departmental email inquiries for two departments. Copying of all department documents, syllabi, and forms. Coordinate all paperwork for new employees (to include I-9 verification).

Keep physical and electronic records and filing systems for two departments following regulations. Monitoring departmental balances and budgets on a weekly basis. Transferring of funds as needed. Reporting of budget issues as they arise. Manage the PCard for both departments.

Creating and processing requisitions on UNC Banner system and on the Bravecart ordering system. Monitoring of supplies, equipment, and service contracts needed by departments and faculty.

Monitoring online book adoption orders for adjunct faculty members as well as full time faculty members.

Create and maintain files of job candidate materials, records of receipt of such materials and maintain archives of such materials as needed by the departments and required by regulations.

Mail / Package Distribution : picking up mail / packages daily. Distributing mail / packages to department members.

Customer Service : Welcome visitors, students, staff and faculty and community members to the departments. Maintain knowledge about campus locations, services, and procedures.

Events : Accept proposed schedules from department members, make classroom / meeting room reservations and changes through Registrar’s Office.

Attend training and develop skills in response to campus-driven changing demands for administrative support. Duties as assigned specific to an administrative assistant role. Management Preference Experience in Banner 9 systems

Experience with Chrome River Lic or Certification required by statute or regulation None Posting Information Job Opening Date 02 / 25 / 2025 Job Closing Date 03 / 11 / 2025 Posting Category Administrative Support Posting Number SPA00663 Quick Link to Posting Special Instructions to Applicants This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.

UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

Applicant Documents

Required Documents

• C V / Resume
• Cover Letter

Optional Documents

Salary : $36,894 - $38,890