What are the responsibilities and job description for the Business Services Coordinator position at The University of North Carolina Greensboro?
Position Type
Administration - Staff
University Information
Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.
Primary Purpose of the Organizational Unit
Facilities Operations has the responsibility of providing a wide range of services to all administrative departments, student programs, and all academic schools and departments. Services include all aspects of corrective and preventive maintenance, operations, grounds maintenance, housekeeping, utility infrastructure maintenance and operations, business operations, safety, regulatory compliance, project management, and renovations. These duties are conducted for a campus consisting of 100 buildings totaling 6 million gross square feet on nearly 300 acres.
Position Summary
The primary function of this position is to independently update and maintain assigned ledger accounts for Facilities Operations. Responsibilities include preparing and maintaining detailed reports of payables/receivables; reconciliation of ledger account discrepancies; processing purchases, invoices and utility bills; reconciling/maintaining Facilities Operations Purchasing Card records; completing OTP budget flex transactions; preparation of monthly overtime reports; TMA work order queries and reconciliations; and other duties as assigned.
The major purposes of this position are the following:
The major purposes of this position are the following:
- 50% Update and maintain department ledger accounts
- 20% Process purchasing transactions
- 10% Process utility billing and payment
- 10% TMA work order queries and reconciliations
- 5% Post monthly records for air emissions report
- 5% Assist with the annual APPA Facilities Performance Indicators survey
Minimum Qualifications
BACHELOR’S DEGREE IN BUSINESS ADMINISTRATION OR A RELATED DISCIPLINE; OR AN EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.
Additional Required Certifications, Licensures, and Certificates
Preferred Qualifications
- Experience with Banner 9, eMarketPlace, TMA work order system, previous work experience in Facilities Operations administration, and a Bachelor’s Degree in Business Administration or related disciplines.
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Special Instructions to Applicants
Applicants are required to upload a list of at least three (3) professional references that includes:
- Name,
- Company Name,
- Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
- Email Address
- Contact Phone Number
Recruitment Range
$50,220 - $55,800
Org #-Department
Facilities Operations - 56404
Work Hours of Position
8am - 5pm, M - F
Number of Months per Year
12
Posting Requirements
Job Family
Administrative & Managerial
Career Banded Title
Business Services Coordinator
Open Date
02/07/2025
Close Date
02/21/2025
FTE
1.000
FLSA
Non-Exempt
If other, please indicate
If time-limited, please specify end date for appointment.
Salary Grade Equivalency
Salary : $50,220 - $55,800
