What are the responsibilities and job description for the Administrative Coordinator position at The University of Oklahoma?
Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer.
This position is responsible for organizing, coordinating and performing clerical and administrative functions following established standards and procedures.
Duties :
- Greets guests and assists / directs to proper individual in the Graduate College.
- Answers phones, handles incoming and outgoing mail, and parking validation.
- Assumes day‐to‐day responsibility for organizing and coordinating specialized clerical functions.
- Answers questions, provides information and handles complaints for internal and external customers.
- Reviews billing from contractors and vendors, adjusts as needed.
- Establishes and maintains filing systems including confidential documents.
- Plans and coordinates special projects including GREAT, Convocation, Winter and Spring Events.
- Schedules appointments and works with students on their travel arrangements.
- Collects and disseminates information for internal and external customers.
- Assists Business Manager with tuition waiver entry and tracking, monthly reconciliations, and post doc tracking.
- Submits service unit requests, vouchers, and purchase orders for all accounts payable related activities.
- Assists the Postdoc Association & Graduate Student Association with planning logistics for monthly meetings
- Performs other related duties as assigned.
