What are the responsibilities and job description for the Legal Assistant position at The University of Oklahoma?
Performs a variety of administrative functions including preparing legal documents, scheduling, organizing and maintaining records, processing mail, filing legal documents, and coordinating with various individuals and agencies. This includes assisting with reviewing documents for completeness, adequacy, and conformity with established requirements, and will draft routine correspondence, policies, and other documents as needed.
Duties :
- Conducts research, drafts and reviews documents, communicates with executive office, clients, prepares hearings, trials, and meetings.
- Organizes and maintains files.
- Ensures policies are published in a timely manner through the policy repository computer system.
- Services as the primary contact for department questions and training on policy repository, policy development and revision process.
- Researches and analyzes policy concepts, drafts and reviews documents, communicates with University Executive Offices and Academic Policy Liaisons.
- Prepares training materials and power point presentations : This includes assisting with training sessions, policy management, case management, evidence and exhibits, and coordinates client appearances in court.
- Enters client information or policy template information to data base, creating hard or digital files.
- Communicates with clients, witnesses, academic and executive offices.
- Works with the university policy promulgation process including the formulation, review, publication of university policies including communication with key stakeholders.
- Audits, reviews, and uploads online policies and documents including obtaining all the required signatures for final approval, ensuring consistency and avoiding duplication or conflicts among policies.
- Prepares and coordinates meetings, hearings, legal pleadings, petitions, case briefs, summarizes depositions, or small claims lawsuits.
- Maintains a high level of confidentiality to receive, store, utilize, maintain, and communicate sensitive information.
- Performs various duties as needed to successfully fulfill the function of the position.
