What are the responsibilities and job description for the Training Coordinator position at The University of Oklahoma?
According to Forbes, the University of Oklahoma is one of the best places to work in the United States and one of the top employers in Oklahoma! We provide a positive culture, health / well-being benefits, meaningful and purposeful work, flexible work hours, a partial remote / hybrid option (upon training completion), and more than four weeks of paid leave each year.
The National Resource Center for Youth Services (NRCYS) at the University of Oklahoma (OU) has been improving the effectiveness of human services for over 50 years. NRCYS provides training and technical assistance to programs in Oklahoma and nationally. Specializing in training and consultation, NRCYS is a leader in youth service philosophy, best practices, and youth engagement.
Position Summary
This position will coordinate logistical functions associated with planning, preparing, and delivering training and meetings for statewide and virtual events.
Duties
- Coordinate logistical needs for in-person and virtual events, including scheduling events and trainers, ordering / printing materials, training material preparation, and managing / monitoring registration (scheduling, enrollments, rosters, waitlists, etc.). Facilitate communication with OKDHS workers and trainers for live events.
- Maintain office inventory, filing systems, and records. Manage and monitor inventory, storage, and care of all training materials, equipment, and supplies for assigned events, projects, and programs.
- Communicate, coordinate, and collaborate regarding logistical processes with other NRCYS functional units, contracted providers / vendors, customers, and relevant University departments to support the state and national initiatives of the NRCYS.
- Plan and attend internal and external meetings including but not limited to NRCYS Staff Meetings, Contract / Project Meetings, and University meetings as needed.
- Communicate and collaborate with internal and external customers and trainers through meetings, telephone, and email correspondence.
- Assist in gathering data, preparing reports, and processing invoices.
- Write reports, professional correspondence, and other project-related documents.
- Uphold, safeguard, and engage in activities to support the University mission, NRCYS vision, mission, and values.
