What are the responsibilities and job description for the Administrative and Financial Officer position at The University of Pennsylvania?
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Administrative and Financial Officer
Job Profile Title
Administrative and Financial Officer
Job Description Summary
This position reports directly to the Vice President for Public Safety. Under the administrative direction of the Vice President for Public Safety, the Director of
Finance and Administration serves as Senior Business Officer for the Division of Public Safety and as a member of the Core Management Team which provides
advice to the Vice President for Public Safety. This position is responsible for operations including budgeting, purchasing, human resources, building operations,
management information, payroll, and facilities planning. This position supervises the Division s Finance Department and provides financial analysis of
general / operating funds and grant funds for the Division. In addition, this position manages financial closing of the fiscal year for the Division; prepares financial
reports to external parties, oversees all procurement for compliance with Division and University policies and procedures, manages monthly reconciliation of Penn s
security partner s contractual cost to BEN financials revenue and expenses, manages revenue received under various Memoranda of Understanding, recommends
savings initiatives to the Vice President, and acts as liaison with HR and participates in the recruitment and hiring process, salary planning and administration, and
other HR issues for the Division. The person in this position is committed to serving the interest of the University community and the strategic goals of the Division of the Public Safety. The Division of Public Safety values excellence, freedom of inquiry and expression, and respect.
Job Description
Job Responsibilities
- Directs and manages the department / centers' financial operations. Prepares, manages, and controls budgets and monitors expenditures. Manages and administers grants and contracts for assigned areas. Exercises resource stewardship to ensure compliance with related policies and procedures
- Supervises, trains and develops assigned staff. Coordinates activities of staff. Acts as liaison with HR and participates in the recruitment and hiring process, salary planning and administration, and other HR issues for the Division.
- Determines frequency and format / design requirements for essential management reports such as annual reports, financial statements, and other required reports.
- Utilizes and designs systems that allow for the optimal use of resources (people, technology, policies, and procedures) in performing financial and administrative duties.
- Interacts with and represents the Division at meetings and in various forums throughout the University and to external funding sources, agencies, etc. Interacts with other University offices, faculty, students, external groups, etc., regarding questions / problems.
- Manage complex projects and work in an integrated team environment.
- Reports known or suspected irregularities to the Vice President for Public Safety, Comptroller, Treasurer, and VP of Audit and Compliance.
- Other duties and responsibilities as assigned.
Qualifications
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Division of Public Safety
Pay Range
74,476.00 - $128,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and
the pay range assigned to the job profile.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
To learn more, please visit : https : / / www.hr.upenn.edu / PennHR / benefits-pay
Salary : $74,476 - $128,000
