What are the responsibilities and job description for the UACS Data Associate, Netter Center for Community Partnerships position at The University of Pennsylvania?
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
UACS Data Associate, Netter Center for Community Partnerships
Job Profile Title
Administrative Coordinator
Job Description Summary
The UACS Data Associate will be tasked with coordinating the day-to-day operations for data collection and data entry across several Netter Center programs, performing manual and
scanned database entry, manual data audits and extractions, conducting analyses of data for grant and center reporting, monitoring timelines, and supervising a team of student workers. The position will entail other administrative responsibilities and participation in regular meetings. The qualified candidate will have experience with data entry and extraction, an understanding of basic evaluation methods, and familiarity with Netter Center programming and funding. The UACS Data Associate will also monitor data for trends and report to the UACS staff team to address areas of modification in program and evaluation plans. This position will interact directly with program students and adult family / caregivers to ensure data entry accuracy and timeliness of data collection processes. The position reports to the UACS Evaluation and Research Coordinator.
Job Description
Founded in 1992, the Barbara and Edward Netter Center for Community Partnerships is the University's primary vehicle for advancing civic and community engagement at Penn. It brings together the resources and assets of both the University and the wider community to help solve universal problems such as poverty, health inequities, environmental sustainability, and inadequate, unequal education as they are manifested in the University's local geographic area of West Philadelphia and Philadelphia at large. The Netter Center develops and helps implement democratic, mutually transformative, place-based partnerships between Penn and West Philadelphia that advance research, teaching, learning, practice, and service and improve the quality of life on campus and in the community. The Netter Center works with and serves as a model for other higher education institutions across the United States and around the world. The Netter Center's university-assisted community schools (UACS) is a strategy to educate, engage, empower, and serve all members of the community in which the school is located and engage students (K-16 ) in real world, community problem solving.
Job Duties / Responsibilities :
UACS Student and Participant Enrollment :
Review UACS student enrollment applications meticulously to ensure all necessary participant demographic data and consent information is accurately collected. Collaborate with site-based staff to contact families to follow up and gather missing documentation. Initiate communication with families whose enrollment applications are incomplete, gathering necessary information to finalize applications before participant enrollment.
UACS Family / Caregiver Communication :
Meet in person with caregivers / adult family members to review the enrollment process. Collaborate closely with the Site Coordinator to establish definitive start dates for families once their enrollment applications are satisfactorily completed.
UACS Data Entry Process Implementation (Data Collection, Management, Organization) :
Thoroughly manage and maintain the enrollment, participation and attendance data entry within the database, guaranteeing that demographic information and consent records are consistently up to date. Enter program student participant attendance on program days daily Monday through Friday no later than 8pm. Understand and regularly use 21CCLC Dashboard, CitySpan, STAR and PEARS data management systems.
UACS Team Support & Evaluation :
Run data systems reports on programming factors such as student attendance in (CitySpan, StarTracks etc.), meet with UACS staff to review reports and plans to improve data indicators, data collection etc if necessary.
Compliance :
Ensure compliance and monitor local, state and federal reporting / data entry guidelines for the SNAP-Ed and other grant-funded programs. Monitor funder deliverables and create an internal timeline for staff implementation. Maintain key data interfaces in collaboration with the state led evaluation team. Oversee data quality control by reviewing reports and ensuring data accuracy in conjunction with state level reporting agencies. Supervise Penn students to support evaluation.
Perform other duties as assigned.
Qualifications :
High School Grad / GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. Bachelors degree and 1-2 years of work experience or equivalent combination of education and experience is preferred. A minimum of 1-2 years of work experience with data collection and K-12 youth development programming is required. Experience with working in The School District of Philadelphia, urban settings and diverse student populations, ability to be flexible and work on a team, ability to work independently and meet deadlines, excellent interpersonal, organization and communication skills and punctual and regular attendance are preferred. The UACS Data Associate must be able to be active with and effectively communicate with and engage UACS program staff, youth and caregivers and have knowledge of online data entry (CitySpan, STAR, N-PEARS, 21CCLC Dashboard, RedCap, Qualtrics) and MS Excel and GoogleDoc.
Completion and passing of funder-required compliance documentation and all Federal and State background checks / clearances is required. You may be required to renew your clearances, before beginning work. Clearances include :
- PATCH - PA Criminal History Search
- PA Child Abuse Search
- FBI Criminal History Search (PA Dept. of Human Services)
- National Sex Offender Registry (NSOR)
- Mandated Reporter
- Act 168 Completion
- The University of Pennsylvania does not accept PATCH or PA Child Abuse documents issued by other organizations. We can accept the FBI Criminal History Search, only if it was processed by the PA Dept.of Human Services
This position is contingent upon grant funding.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
School of Arts and Sciences
Pay Range
20.45 - $23.08 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, gender identity, religion, creed, national origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
To learn more, please visit : https : / / www.hr.upenn.edu / PennHR / benefits-pay
Salary : $20 - $23
