What are the responsibilities and job description for the UTKCG - Administrative Assistant - College of Social Work position at The University of Tennessee?
Job Description
The University of Tennessee's Career Gateway is looking to fill the temporary assignment of Administrative Assistant with the College of Social Work - SWORPS. Through temporary assignment placements, Career Gateway allows the opportunity to work with various departments while gaining valuable work experience. Each assignment has differing pay rates, work schedules, and lengths of assignments. The length of assignments is subject to change. Please see the job specifics below and if you have any questions, please email careergateway@utk.edu.
Please note that Career Gateway temporary positions do not have benefits, annual leave, or sick leave accrual.
Length of Assignment : Approximately 2 months
Work Schedule : Monday-Friday 8AM-5PM
Rate of Pay : $20.00 / hour
Responsibilities
- Responsible for the day-to-day activities related to the office of the SWORPS Director.
- Coordinates and manages calendars, appointments, speaking arrangement, meetings, travel and requests for the SWORPS Director's time.
- Acts as a liaison in coordinating matters between the SWORPS Director and CSW administrators and representatives outside of the university.
- Provides front-line customer service to internal and external stakeholders by greeting visitors, answer phone, monitor and respond to messages, respond to email inquiries, and distribute mail.
- Prioritizes, disseminates, and responds to incoming email, phone calls, and oral and written communication.
- Prepares and edit internal and external office communications, and documents such as PowerPoint presentations, reports and communication for the Director.
- Prepares, schedules, and organizes meetings, including the recording and distribution of meeting minutes.
- Ensures materials, reports, and documents for signature are accurate and complete.
- Provides logistical support for meetings and events, including hospitably services as needed.
- Coordinates and books travel plans, creates itineraries, and processes reimbursements for SWORPS Director as needed and requested.
- Tracks, distributes and manages office supplies and SWORPS Swag
- Other office duties as assigned.
Qualifications
Education :
Required : High School Diploma
Preferred : Bachelor's Degree
Experience : Required : 1 year
Preferred : 3 years
Salary : $20
