Academic HR Specialist

Academic HR SpecialistBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.Applicants must include in their online resume the following information : 1) Employment history : name of company, period employed (from month / year to month / year), job title, summary of job duties and 2) Education : school name, degree type, and major.Posting DetailsPosition InformationPosting Number S05945PPosition Title Academic HR SpecialistDepartment Academic Affairs - E&GLocation ArlingtonJob Family ProvostPosition Status Full-timeWork Hours StandardWork ScheduleMonday-Friday; 8 : 00am-5 : 00pm.Open to External and InternalSalary Salary is commensurate based on qualifications and relevant experience.Duration Funding expected to continuePay Basis MonthlyBenefits Eligible YesBenefits at UTAWe are proud to offer a comprehensive benefits package to all our employees at the University.To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link : University InformationThe University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets : Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.Job SummaryAs a member of the Academic Human Resource team, the HR Specialist is the subject matter expert on key academic lifecycle process. Serves as a trusted resource for college business units on intermediate to advanced HR processes, including but not limited to faculty recruitment, postings, search workflows, and personnel action forms (e-forms). This role adheres to established policies and procedures while maintaining high confidentiality and professionalism.Essential Duties and ResponsibilitiesServes as the primary point of contact to designated business units to review, analyze and finalize high-volume faculty posting requests utilizing the University’s ATS platform (PeopleAdmin) including review of applicants to ensure compliance with EEO guidelines.Responsible for processing and approving high-volume academic personnel action forms (eForms) for assigned business units ensuring data accuracy and timely completion of all transactions in accordance with university policies and procedures.Responsible for reviewing and preparing Tenure, Tenure-Track, and Academic Professional Track hiring proposal documents for Provost Office approval. Collaborate with college business units to track progress of requests for assigned units—Dean’s Office, department chairs, and academic leadership to ensure accurate and timely submission.Manage high-volume Academic HR shared inboxes; addressing and troubleshooting routine and complex FAQs and issues related to the academic personnel life-cycle processes. Ensures inboxes are coded to the appropriate team member within an appropriate timeframe.Serves as the primary point of contact to provide guidance on all faculty search workflows and troubleshoots complex issues for department admins, hiring managers, search committee chairs, search committee members, reference providers, and job applicants.Responsible for maintaining faculty personnel records database, department contacts and PeopleAdmin user permission lists. Document and maintain associated internal and external forms and written standard operating procedures. Research and prepare data reports.Collaborate with Provost Office and Academic HR leadership to identify potential patterns, trends, recommendations, and bring concerns forward for consideration to ensure compliance with HOP and Regents Rules.Performs other duties as assigned.Minimum QualificationsBachelor’s degree in human resources administration or a related field, and two (2) years of relevant work experience, or six (6) years equivalent combination of education and related experience.Preferred QualificationsFamiliarity with current federal and state laws, pertaining to human resourcesFour years of relevant work experience.Experience working within higher education faculty, academic and professional positions.Knowledge of academic personnel life-cycle and Human Resources functions.Experience working with PeopleAdmin or similar ATS systems.Experience working with Personal Action Forms (e-forms) or similar transactional processes.Advanced customer service delivery and procedures and practices.Familiarity with current federal and state laws, pertaining to human resources.Knowledge, Skills and AbilitiesExcellent written and verbal communication skills.Ability to exercise judgment, apply tact and discretion in dealing with different groups and maintain confidentiality.Ability to maintain a positive, effective, professional attitude while working within a team environment and work independently, demonstrating initiative.Ability to organize and prioritize multiple tasks and exercising adaptability to changing priorities.Ability to learn new programs, computer software and with work with multiple screens.Proficient with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.Other RequirementsWorking ConditionsSpecial Conditions for EligibilityCBC RequirementIt is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.EEO StatementIt is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and / or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.ADA AccommodationsThe University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.Posting Detail InformationNumber of Vacancies 2Open Until FilledMinimum Number of References Required 3Maximum Number of References AcceptedSpecial Instructions to ApplicantsApplicants must include in their online resume the following information : 1) Employment history : name of company, period employed (from month / year to month / year), job title, summary of job duties and 2) Education : school name, degree type, and major.Requirement QuestionsRequired fields are indicated with an asterisk (

• How many years of related experience do you have?None / less than 1 year1 to 2 years3 to 4 years5 years or moreWhat is the highest level of education attained?GEDHigh School DiplomaAssociate's DegreeBachelor's DegreeMaster's DegreePhD or equivalentHow many years of general human resources experience?2-3 years4-5 years6 or more yearsNoneDocuments Needed To ApplyRequired DocumentsResume or CVOptional DocumentsCover / Interest Letter

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