Academic Counseling & Coaching Coordinator, Sanger Learning Center, Undergraduate College

Job Posting Title:

Academic Counseling & Coaching Coordinator, Sanger Learning Center, Undergraduate College

Hiring Department:

Sanger Learning Center

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Your skills will make a difference.

You will be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you are the type of person that wants to know your work has meaning and impact, you will like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
  
  
  

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

The Academic Counseling Coordinator coordinates academic counseling and coaching. This includes supervising and training student educators, developing relationships with departmental stakeholders across campus, and innovating the program to meet students' evolving needs. The coordinator also provides direct academic counseling to students in one-on-one sessions. This position requires strong communication skills, creativity, and strategic thinking to support student success.

Responsibilities

Training and Learning Development

• Lead and facilitate training sessions, workshops, and ongoing learning opportunities to ensure student educators are equipped with effective learning strategies and instructional techniques.
• Collaborate with the Outreach team to update, maintain, and create new academic workshop presentations that cover essential learning strategies, study skills, time management, test-taking techniques, and other topics related to academic success.
• Research and integrate best practices in learning development to enhance training programs continuously.
  
  
  

Academic Coaching

• Coordinate the Peer Academic Coaching program. Responsibilities include recruiting, hiring, training, supervising student educators, and developing and regularly updating the coaching curriculum. Develop, implement, and coordinate program enhancements, guidelines, goals, objectives, and activities. Analyze and review program statistics, budget, and needs; create improvement plans.
• Coordinate the center’s academic counseling initiatives. Responsibilities include tracking the number of weekly appointments, assessing availability, and offering feedback. Create training materials, onboarding activities, and resources for learning specialist appointments.
• Provide direct support to UT students through learning specialist appointments, presentations, classes, and workshops.
  
  
  

Program Integration and Resource Coordination

• Develop and maintain a centralized academic calendar with key dates, including exams and assignment deadlines. Collect and organize syllabi from partnered courses to create structured support plans for student educators.
• Collaborate with the director or their designee to develop feedback and assessment systems that evaluate student educators' effectiveness, measure their impact on academic success, and identify areas for improvement. Use this data to enhance training programs and support strategies that promote professional growth.
• Develop systems for and maintain documentation of training outcomes, student educator growth, and program effectiveness for reporting and strategic planning.
• Work with team leads to identify shared student challenges and develop strategic responses across various service areas.
• Act as a link between program areas to ensure alignment and consistency in educator training for student support.
  
  
  

Professional Development

• Participate in professional development, support educational efforts, and lead initiatives that align with center priorities, including involvement in internal and external committees.
• Support continuous refinement of services by facilitating knowledge-sharing and collaboration among teams.
  
  
  

Required Qualifications

• Master’s degree in Learning Development or a related field, along with at least three years of teaching or clinical experience in Learning Development, preferably in higher education.
• Relevant education and experience may be substituted as appropriate.
  
  
  

Preferred Qualifications

• Proven experience in offering academic support within an educational environment.
• A minimum of one year of experience coordinating student programming and counseling students' academic skills
• Experience teaching in higher education. Experience training or supervising undergraduate student educators and/or graduate teaching assistants.
• Demonstrated knowledge of student learning, curriculum development, and instructional learning strategies
• Experience in developing student-centered learning materials for classroom and training purposes
• Experience in research methods and/or assessment of learning outcomes. Proven ability to manage multiple projects and meet deadlines
• Excellent leadership, organizational, collaboration, and communication skills.
  
  
  

Salary Range

$55,000 depending on qualifications

Working Conditions

Standard office conditions

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.