What are the responsibilities and job description for the Administrative Associate for Admissions and Scholarships position at The University of Texas at Austin?
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Administrative Associate for Admissions and Scholarships
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Hiring Department:
College of Fine Arts
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Non-Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
Purpose
The Administrative Associate for Admissions and Scholarships processes College of Fine Arts scholarship awards and supports the college’s Admissions and Scholarship teams, e.g., business operations, events and special projects. The position reports to the Scholarships Manager in the Office of the Dean.
Responsibilities:
Scholarship Processing: Input scholarships awards and non-resident tuition exemptions (NRTEs) in respective systems. Process disbursement for scholarships and additional student awards.
Budget and Business Affairs. Manage purchasing, track expenditures and monitor accounts related to COFA admissions and scholarships. Liaise with COFA Business Affairs team to ensure that all relevant policies and procedures are followed pertaining to budgets, purchasing, events and travel. Work with the Director of Admissions and Scholarships on budget planning.
Student Communications. Monitor student-facing email account for scholarship inquiries. Triage and respond to inquiries, daily. Escalate communications to Scholarships Manager as needed.
Event Support. Support meetings and events for the Admissions and Scholarships teams, including annual celebration and strategic planning events. Assist with the coordination and implementation of recruitment events as requested.
Project Support. Assist the Director of Admissions and Scholarships, Admissions Manager and Scholarships Manager with additional ad-hoc projects as needed.
Required Qualifications:
Bachelors’ Degree and one year of administrative experience
Regular to extensive experience using Microsoft Office Suite, especially Excel. Able to learn multiple university database systems.
Required Competencies:
Accuracy and Attention to Detail
Initiative
Effective Communications
Teamwork
Service Excellence
Manage Multiple Priorities
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Prior experience with business transactions within a higher education institution.
Prior experience with University of Texas at Austin business administration.
Prior Experience working with University of Texas at Austin systems and applications (such as LASSO, FRMS, Advisors’ Toolkit, VIP and Cognos).
Salary Range
$48,000
Working Conditions
3 Days in Office Minimum
Prolonged screen time
Repetitive use of a keyboard at a workstation
Use of manual dexterity.
Work Shift
Monday - Friday, 8am – 5pm
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Salary : $48,000
