Human Resource Coordinator

Job Posting Title :

Human Resource Coordinator

Hiring Department :

University Development Office

Position Open To : All Applicants

Weekly Scheduled Hours :

FLSA Status :

Exempt

Earliest Start Date :

Feb 20, 2025

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details :

General NotesAbout UT Austin

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 18 colleges and schools. The university is an enduring symbol of the spirit of Texas, driving economic and social progress while serving the city, state, nation and world as a leading center of knowledge and creativity. Our work is inspired by the bold spirit of Texas and our commitment to its people.

Learn more about UT Austin's mission and values, leadership and strategic plan.

Why Join Texas Development?

What starts here changes the world. What starts here starts with you.

The University of Texas at Austin is on the front lines of the future : sparking the imagination, driving discovery and transforming lives. And it's only possible because generous supporters believe in the power and promise of our state's flagship university to change the world. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.

Together, through one of the largest fundraising efforts in our state's history, we will unlock student potential, recruit world-class faculty, transform health and care, and create a vibrant future for Texas and beyond. With more than $3 billion raised in the past five years, Texas Development is quickly becoming one of the best fundraising programs in higher education.

Texas Development is a dynamic and growing community of more than 400 team members across the Forty Acres. We honor the idea that if what starts here changes the world, what starts here should reflect the world.

Join us and change the world.

Must be authorized to work in the United States on a full-time basis for any employer.

Purpose

Serve as an HR Partner within the Talent Development team, supporting the University Development Office. Oversee the entire employee lifecycle by collaborating with hiring managers and executive leadership to ensure alignment with organizational strategy and goals.

Responsibilities

Establish and maintain collaborative engagement with external and internal stakeholders by providing outstanding customer service, technical support, and problem-solving with professionalism, positivity, tact, and decorum. Provide accurate and timely human resources support to the University Development Office.

Establish and maintain written internal procedures for processes to ensure efficient and consistent operation. Stay informed of university policies, acting as liaison with colleagues across campus as necessary.

Oversee student employment, supporting throughout employment lifecycle, including processing I-9 forms, verifying work-study awards, timekeeping and ensuring compliance with student work hour restrictions.

Review and update job descriptions for departmental record-keeping, ensuring accuracy and consistency. Implement necessary changes in Workday in response to position adjustments.

Serve as a backup to the Assistant Director by reviewing and approving a high volume of Workday processes, leading new employee orientations and managing onboarding processes, ensuring a smooth integration into the organization as well as offboarding processes.

Review and track performance management documents, including Mid-Year Review and Annual Performance Appraisals, to assess employee progress and development.

Handle sensitive information and maintain integrity and confidentiality of personnel files. Ensure that all documentation is accurate and complete, and personnel actions are compliant with applicable federal, state, and UT laws, regulation, or policy. Stay informed of university policies, acting as liaison with business organizations across campus as appropriate.

Participate in staff meetings, staff training, and collaborative process improvements.

Collaborate with hiring managers to oversee job postings and assist in the preparation and distribution of offer letters, onboarding, process work authorization and timekeeping for new hires, including reports.

Seek out and participate in professional development activities, including human resources and Workday trainings.

Perform additional tasks as assigned.

Required Qualifications

Bachelor's degree. Two year(s) experience in a human resources administrative function. Ability to manage a high volume of work assignments under dynamic circumstances while maintaining accuracy, and discretion in dealing with sensitive issues. Demonstrated effective communication skills, as well as a customer-focused approach to problem-solving. Proven success both in working independently as well as a team environment. Ability to anticipate the needs of the department proactively and develop processes to improve efficiency. Strong Excel, data tracking, and organizational skills.

Preferred Qualifications

Previous experience using HRIS platform, strong preference for Workday experience. Experience working in higher education environments.

Salary Range

50,000 - $55,000

Working Conditions

Standard Office Environment, repetitive use of keyboard, potential long hours during peak performance periods.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Salary : $50,000 - $55,000