Project Specialist

Job Posting Title : Project Specialist

Hiring Department :

CPC - Capital Planning and Construction

Position Open To : All Applicants

Weekly Scheduled Hours :

FLSA Status :

Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details : General Notes

The University of Texas at Austin is seeking to hire a Project Specialist within the Planning, Design and Construction (PDC) Department. You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students, staff, and faculty, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin.

UT Austin provides an outstanding benefits package. For more details, please see : and

Purpose

Assist Planning, Design and Construction project management teams by providing administrative support for design and construction projects.

Responsibilities

Assists with creating, reviewing, routing, and filing critical project documents to support project teams.

Assists with maintaining and buildingpositive client and stakeholder relationships through prompt, courteous, and accurate communications. Assists with maintaining up to date internal contact records for project teams, project stakeholders and clients.

Manages and executes timely and accurate project close out processes by closing work orders, and ensuring project deliverables are received and distributed. Elevates project close out issues to the appropriate channels and teams.Assists accounting and project teams with reconciling project costs.

Participates in internal and external process improvement initiatives. Communicates and advocates opportunities for project delivery process efficiencies.

Attends meetings and training sessions relative to position.

Routinely compiles and validates project information to provide clients, stakeholders, and leadership up to date visibility into project and program statuses.

Required Qualifications

Bachelor's degree in a related field or equivalent experience. Four years of professional experience in administrative, construction, or, customer support. Proficient using Microsoft Office programs, specifically, MS Word, MS Excel, MS Teams, and Outlook.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than four years of professional experience in administrative, construction, or other related industry field. Two years of professional experience with construction projects in a higher education facilities environment on the Owner's side - a minimum of two years of experience providing customer support and administrative services, with a minimum of one year experience related to data analysis. Experience with UT Define software.

Salary Range

45,000 depending on qualifications

Working Conditions

Standard office

Keyboard

Manual dexterity

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Salary : $45,000