Senior Administrative Associate - Sanger Learning Center

Job Posting Title :

Senior Administrative Associate - Sanger Learning Center

Hiring Department :

Sanger Learning Center

Position Open To : All Applicants

Weekly Scheduled Hours :

FLSA Status :

Non-Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details : General Notes

Must be eligible to work in the United States on a full-time basis for any employer.

Position Purpose

Provide senior-level administrative support to the Sanger Learning Center in the Undergraduate college.

Responsibilities

• Finance : Prepare, document, and reconcile payroll. Coordinate and implement purchase requisitions, OOEFs, and other authorizations for goods and services. Processes payments and Pro-card reconciliation. Creates requests for travel authorization, assists with booking travel, processes travel reimbursements, and ensures compliance. Interact with students, faculty, and staff within multiple units, departments, and colleges regarding fiscal matters.
• Administrative Support : support operations of the center, including supervising student employee personnel, organizing meetings and events, maintaining calendars, taking minutes, answering, and screening phone calls, and tracking office supplies and inventory. Updates the center's website, internal systems, mailing lists, and handouts. Serves as administrative assistant to the director.
• HR : Supports the recruitment, hiring, and payment of student educators & professional staff, processes I-9s, and serves as the main conduit with the Undergraduate College HR team.
• Facilities and Asset Management : Track and maintain asset records / inventory for the Center and support Center facilities planning and maintenance. Process key requests and other facility-related matters.
• Collaboration, partnership, and external communications : Serve as an engaged Sanger Learning Center staff member, participating in meetings, liaising with college and UT departments, and serving on committees. Maintain a network of campus contacts to improve processes and proactively identify solutions for emerging challenges.

Required Qualifications

Bachelor's degree and three years of clerical and / or administrative experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level; or high school graduation or GED and seven years of clerical or administrative experience.

Relevant education and experience may be substituted as appropriate.

Preferred

Experience at UT Austin with Workday, UT Market, FRMS, Define and, PointPlus. Experience at UT Austin handling purchasing, payments, and travel. Experience scheduling meetings and keeping a calendar. Demonstrated excellence in communication skills.

Compensation

50,000

Working Conditions

Required Materials

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Salary : $50,000