Senior Financial Manager, Travel and Entertainment

Job Posting Title :

Senior Financial Manager, Travel and Entertainment

Hiring Department : Dell Medical School

Position Open To : All Applicants

Weekly Scheduled Hours :

FLSA Status :

Exempt

Earliest Start Date :

Mar 21, 2025

Position Duration : Expected to Continue

Location : AUSTIN, TX

Job Details : General Notes

The Office of Finance at the Dell Medical School is seeking a Senior Financial Manager, Travel and Entertainment. This is a full-time position; remote work is expected with limited possibility of hybrid work.

Purpose

The Senior Financial Manager, Travel and Entertainment will provide oversight of all travel and entertainment expenses across the medical school and health system. This position will be responsible for policies, procedures, compliance, and reporting. Additionally, this role will provide consultative support and training to departments along with recommendations to leadership for process improvements.

Responsibilities

Policy Development and Implementation

Develops, updates, and maintains travel and entertainment policies that are compliant with campus, state, and federal guidelines.

Ensures policies are communicated effective and provides training and support on policy adherence.

Oversee Travel and Entertainment Expenses

Oversees all entertainment and travel requests and provides recommendations for approval / disapproval.

Manages the travel and entertainment expense request process.

Compliance and Reporting

Ensures compliance with internal policies and external regulations.

Conducts regular audits to identify and address non-compliance issues.

Prepares and presents reports on travel and entertainment expenses to senior management.

Stakeholder Management

Collaborates with various departments to understand their travel and entertainment needs.

Serves as the primary point of contact for travel and entertainment-related inquiries.

Performs other related duties as assigned.

Knowledge / Skills / Abilities :

Strong communication and interpersonal skills with a high degree of professionalism in dealing with staff at all levels of the institution.

Strong knowledge of financial applications and processes.

Effective problem-solving skills.

Ability to develop, prioritize, and accomplish goals.

Demonstrated analytical thinking, critical thinking, and project management competencies.

Ability to analyze and evaluate data and make appropriate decisions / recommendations.

Proficiency in Microsoft Excel.

Required Qualifications

Bachelor's degree in Finance, Accounting, or a related field. Minimum of 5 years of experience in finance. Experience writing and implementing policies and / or procedures. Experience in communicating and presenting processes to varied audiences.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Prior experience with travel and entertainment expense management. Prior auditing experience. Experience working in a financial role at an Academic Health institution.

Salary Range

85,000 depending on qualifications

Working Conditions

May work around standard office condition.

Repetitive use of a keyboard at a workstation.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Salary : $85,000