Student Affairs Administrator

Job Posting Title:

Student Affairs Administrator

Hiring Department:

University Unions

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

May 01, 2025

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

Purpose

To advise students in the planning and execution of programs and events that stimulate the cultural, intellectual, and social life of the University.

Responsibilities

• Advise students through the process of marketing, administration and logistics for programs and events including but not limited to contracting outside vendors, facilities and food service management and distribution of publications; meet weekly with student leaders to advise and monitor event progress.
• Oversee at least 4 student committees within the University Unions programming board (Campus Events Entertainment).
• Actively participate as a member of the Campus Events Entertainment advising team; collaborate on developing new strategic directions for the department’s student programs and initiatives.
• Provide fiscal advisement to students; monitor expenditures and commit university funds on behalf of department and student groups.
• Assist with recruitment and retention of student volunteers and develop training and assessment for student leadership.
• Evaluate and assess appropriate risk management policies and issues of campus safety for student programs and events.
• Other related functions as assigned by Director and Executive Director to meet departmental and divisional needs.
  
  
  

Required Qualifications

• Bachelor's Degree.
• Three years of experience coordinating and developing student program(s), including at least one year experience with group advising, large scale event planning and departmental administrative responsibilities as well as knowledge and skills relating to professionally and effectively advising and mentoring students.
• Demonstrated ability to take on detail-oriented projects energetically and creatively while collaborating with various University departments and student services.
• Ability to identify problems, use sound judgment and reasoning to make crucial decisions autonomously.
• Ability to make decisions supporting the University Unions mission and goals.
• Ability to handle multiple tasks with similar deadlines and thrive in a fast-paced, high-energy office.
  
  
  

Equivalent combination of relevant education and experience may be substituted on a year-for-year basis, as appropriate.

Preferred Qualifications

• Master's degree in college student personnel, counseling, higher education or a related area.
• Experience with risk management policies, procedures and strategies and exercising good judgment based on the understanding of those policies and procedures.
• Experience and ability to work with cultural programming groups and oversight of large-scale campus-wide programs.
• Excellent interpersonal, customer service and oral and written communication skills with a collaborative, team-oriented style.
• Experience with contracts and outside vendors.
  
  
  

Salary Range

$57,500 Depending on qualifications.

Working Conditions

May work around standard office equipment. Repetitive use of a keyboard at a workstation. Frequent standing and sitting and the use of manual dexterity. Final candidate will be required to pass a background check prior to starting employment.

UT Austin is a Tobacco-free Campus.

Work Shift

Monday through Friday 9:00 AM to 6:00 PM with regular evening work. Schedule will be flexible to accommodate for weekly evening events and meetings and occasional weekend responsibilities.

Required Materials

• Resume
• A letter of interest
• Three work references with their contact information; at least one reference should be from a supervisor, current or former
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.