What are the responsibilities and job description for the Director- CoED Dean's Office position at The University of Texas at El Paso?
About UTEP
UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
The University of Texas at El Paso is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.
Position Information
Hiring Department: CoEd Dean's Office
Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: $65,000 annually
Required Application Materials
Directs, coordinates, implements, and exercises functional authority for planning, organization, control, integration, and completion of projects within area of assigned responsibility.
The Director of Advising is responsible for leading a team of professional advisors dedicated to the academic success and well-being of undergraduate students. The Director oversees and manages the daily operations of the advising office including supervising the staff and collaborating with the dean’s office, the provost’s office, academic departments, and campus partners to implement the integrated and holistic advising model. The Director is an advocate for student success with a strong commitment to academic excellence and student persistence by facilitating seamless pathways to degree completion
Essential Functions
As part of UTEP’s holistic and integrated advising model, the Director is responsible for leading and implementing strategies and goals that support student success, persistence and degree completion.
Coordinates assessment of advising policies and processes; analyzes academic data, advising and student success metrics, and trends or barriers to student persistence to develop strategies for improvement.
Evaluate and continuously advising workflows and tolls including integration of appropriate technology to enhance advising processes and the student experience.
Manage daily and organizational operations of the advising office including scheduling, resource allocation, and staff development.
Responsible for recruiting, hiring, training, and mentoring a team of professional advisors, fostering a positive and productive work environment; promote best practices in advising to ensure positive experiences and holistic support for students through graduation.
Coordinates with campus advising leaders and enrollment services to facilitate positive, seamless advising at freshman and transfer orientations; mitigate barriers to course enrollment.
Collaborate with advisors to review and certify graduation clearance process every semester ensuring accuracy and integrity of official college graduation list submission.
Maintain knowledge of institutional policies and procedures in compliance with local, state, and federal rules and regulations, academic policies, degree requirements, and curriculum updates.
Coordinate the logistics and activities for Educator Preparation Program (EPP) workshops to ensure that students pursuing teacher certification are supported throughout their academic journey.
Establish assessment strategies for evaluating the effectiveness of advising services, including collecting feedback from students, advisors, and faculty.
Stay informed about updates to ASEP guidelines and accreditation requirements, ensuring the program remains in compliance with current educational policies and practices.
Maintain advanced working knowledge of institutional and programmatic accreditation guidelines, policies, and requirements through continuous professional development conferences and other available resources.
Collaborate with advising community and colleges to ensure TEA/SBEC alignment and Educator Preparation Program (EPP) effectiveness for secondary education minors.
Represent advising in various committees, professional trainings, industry conferences, and conventions.
Reviews and approves documentation relating to projects or events and needs specific to assigned area(s).
Understands department’s role in accomplishing the University’s mission.
Compiles and submits reports as required by management, state, local, and federal regulatory agencies.
Acts as liaison between department and internal or external customers.
Knowledge of all Microsoft Office software; proficiency in Banner, Goldmine, PeopleSoft, and institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Qualifications
Education: Bachelor’s Degree
and
Experience: 3-5 years of progressive experience in academic advising or a related area, with supervisory responsibilities.
Preferred Qualifications: Master’s Degree in related field
Additional Information
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25pounds.
The noise level for this work environment is usually moderate.
In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.
UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
The University of Texas at El Paso is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.
Position Information
Hiring Department: CoEd Dean's Office
Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: $65,000 annually
Required Application Materials
- Resume
- Cover Letter
- List of three references
- 51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.
Directs, coordinates, implements, and exercises functional authority for planning, organization, control, integration, and completion of projects within area of assigned responsibility.
The Director of Advising is responsible for leading a team of professional advisors dedicated to the academic success and well-being of undergraduate students. The Director oversees and manages the daily operations of the advising office including supervising the staff and collaborating with the dean’s office, the provost’s office, academic departments, and campus partners to implement the integrated and holistic advising model. The Director is an advocate for student success with a strong commitment to academic excellence and student persistence by facilitating seamless pathways to degree completion
Essential Functions
As part of UTEP’s holistic and integrated advising model, the Director is responsible for leading and implementing strategies and goals that support student success, persistence and degree completion.
Coordinates assessment of advising policies and processes; analyzes academic data, advising and student success metrics, and trends or barriers to student persistence to develop strategies for improvement.
Evaluate and continuously advising workflows and tolls including integration of appropriate technology to enhance advising processes and the student experience.
Manage daily and organizational operations of the advising office including scheduling, resource allocation, and staff development.
Responsible for recruiting, hiring, training, and mentoring a team of professional advisors, fostering a positive and productive work environment; promote best practices in advising to ensure positive experiences and holistic support for students through graduation.
Coordinates with campus advising leaders and enrollment services to facilitate positive, seamless advising at freshman and transfer orientations; mitigate barriers to course enrollment.
Collaborate with advisors to review and certify graduation clearance process every semester ensuring accuracy and integrity of official college graduation list submission.
Maintain knowledge of institutional policies and procedures in compliance with local, state, and federal rules and regulations, academic policies, degree requirements, and curriculum updates.
Coordinate the logistics and activities for Educator Preparation Program (EPP) workshops to ensure that students pursuing teacher certification are supported throughout their academic journey.
Establish assessment strategies for evaluating the effectiveness of advising services, including collecting feedback from students, advisors, and faculty.
Stay informed about updates to ASEP guidelines and accreditation requirements, ensuring the program remains in compliance with current educational policies and practices.
Maintain advanced working knowledge of institutional and programmatic accreditation guidelines, policies, and requirements through continuous professional development conferences and other available resources.
Collaborate with advising community and colleges to ensure TEA/SBEC alignment and Educator Preparation Program (EPP) effectiveness for secondary education minors.
Represent advising in various committees, professional trainings, industry conferences, and conventions.
Reviews and approves documentation relating to projects or events and needs specific to assigned area(s).
Understands department’s role in accomplishing the University’s mission.
Compiles and submits reports as required by management, state, local, and federal regulatory agencies.
Acts as liaison between department and internal or external customers.
Knowledge of all Microsoft Office software; proficiency in Banner, Goldmine, PeopleSoft, and institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Qualifications
Education: Bachelor’s Degree
and
Experience: 3-5 years of progressive experience in academic advising or a related area, with supervisory responsibilities.
Preferred Qualifications: Master’s Degree in related field
Additional Information
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25pounds.
The noise level for this work environment is usually moderate.
In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.
Salary : $65,000
