What are the responsibilities and job description for the Asset Accountant position at The University of Texas at Tyler?
Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
- Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
Under the supervision of the Manager, Accounting & Financial Reporting and in collaboration with Financial Services and Facilities Management asset/inventory subject matter experts, the Asset Accountant maintains and coordinates inventory and property records and the policies governing inventory and property control, including capital asset planning and financing; PP&E accounting and financial reporting; and inventory accounting. Responsibilities and work product directly contribute to the financial integrity and reporting related to all areas of inventory and property management and control.
Major Responsibilities/Duties/Critical Tasks
- Reviews inventory record for compliance with federal, state, and University of Texas System (UT System) guideline.
- Prepares associate and applicable reports in compliance with regulations.
- Coordinates the annual physical inventory, including creating and maintaining the physical calendar.
- Schedules and performs audits on departmental inventories.
- Reviews purchasing approvals and purchases in PeopleSoft Asset Management Module for controlled and capital assets, with daily/monthly monitoring and corresponding general ledger journal entries.
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Maintains the property transfer workflow system in PeopleSoft.
Ensures data integrity between accounting system asset record and asset management software. - Prepares inventory reports for yearly review.
- Conducts on-site review for high-risk departments on campus.
- Coordinates the assignment of inventory tags to both new and existing equipment including re-issuing lost or damaged tags.
- Participates in software program testing, meetings, and assists with writing procedure documentation for back-office use or campus training.
- Provides campus training on inventory and property management roles, responsibilities, and resources.
- Participates in committees related to asset management.
- Manages capital equipment and construction planning reports including PUF, LERR, and RFS Financing, Scheduling, and Reporting in consultation with leadership including submittals for financial reimbursement.
- Prepares and maintains financial schedules for annual reporting and auditors.
- Analyzes data and prepares monthly and annual journal entries related to all property, plant, and equipment including capitalization and depreciation.
- Additional duties as assigned.
Required Education/Experience
- Three (3) years of related experience in inventory/property management or related area.
- May accept a combination of education and experience.
Preferred Education/Experience
- Experience using PeopleSoft and asset management/inventory software applications.
Accompanying Knowledge, Skills, Abilities and Competencies
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Excellent verbal, written, and time management skills.
Ability to be self-motivated and set priorities. -
Ability to provide high-quality customer service and maintain these standards.
Ability to keep detailed records. - Ability to assemble and organize data of complex nature and to prepare and submit reports in acceptable and/or required formats.
- Solid computer skills including use of software programs used in tracking and reporting assets.
- Ability to identify assets and property control-related issues, collect and analyze data, perform thoughtful interpretation, draw valid conclusions, and propose appropriate course of action.
- Ability to work collaboratively with coworkers and functionally related teams.
- Ability to work with confidential and sensitive information with discretion.
Other Information
About The University of Texas at Tyler
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 13 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.
With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.
For more information, please visit https://www.uttyler.edu/about/.
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
EEO/AA Statement
The University of Texas at Tyler is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a protected veteran, among other things, or status as a qualified individual with a disability.
