What are the responsibilities and job description for the PEIMS Coordinator position at The University of Texas at Tyler?
Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
- Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
The PEIMS Coordinator will organize and maintain student records and submit necessary reports to TEA and oversee campus staff to ensure policies are followed regarding TEA regulations regarding PEIMS reporting. The position will oversee diverse operational tasks encompassing HR e-forms, new employee onboarding, travel logistics, expense management, and compliance reporting. The role involves managing HR systems, coordinating travel authorizations, handling expense reports, and ensuring vehicle maintenance.
Major Responsibilities/Duties/Critical Tasks
- Oversees all PEIMS submissions to TEA for the University Academy.
- Monitors and maintains control of data for university academy, providing support and training for the departments as needed.
- Develops PEIMS management information and control systems for the academy.
- Keeps detailed records for auditing purposes, completes other student data extracts for charter software and reporting requirements.
- Assists the central office administrator in report preparation and in responding to official inquiries.
- Manages HR e-forms and streamlines electronic documentation processes.
- Facilitates new employee onboarding through Skyward entry and documentation.
- Assists with administrative processing, including accounts payable/receivable, purchasing, contracts and employee travel.
- Assists with administrative processing to support employee payroll and leave.
- Maintains fleet records for vehicles.
- Monitors and processes required drill reports from campuses.
- Monitors ongoing professional development.
- Other duties as assigned.
Required Education/Experience
- High School Diploma or GED equivalent.
- Experience working with public school offices.
- PEIMS experience.
- Experience using computer and office software packages, including office.
- May accept a combination of education and experience.
Accompanying Knowledge, Skills, Abilities and Competencies
Technical Proficiencies:
- HR e-forms, Skyward entry, payroll systems
- Travel logistics (car rentals, reservations, flight bookings)
- Expense report generation, travel card management
- Vehicle maintenance systems, odometer reports, fuel voucher coordination
- Compliance requirements for drill reports, deposits/donations, transaction logs
- Public Education Information Management System (PEIMS)
- Federal and state education laws and policies (e.g., FERPA)
- Data management software (SIS, SQL, Excel)
- Special education data management, DocuSign, travel management tools
Operational Skills:
- Decision-making for travel bookings, expense approvals, compliance adherence
- Ensuring accuracy in expense reports, vehicle logs, compliance documentation
- Troubleshooting travel, expense, compliance issues
- Assessing data from odometer reports, transaction logs, financial records
- Working collaboratively with HR, finance, administrative teams
- Managing multiple tasks, prioritizing, meeting deadlines Adaptability and Confidentiality:
- Flexibility with travel itineraries, employee onboarding, compliance regulations
- Adapting to changes in processes, tools, responsibilities
- Maintaining confidentiality with HR, financial, student data
- Ensuring data accuracy, integrity, security
- Continuous professional development in educational data management, technology
Analytical and Communication Skills:
- Analyzing complex datasets, identifying trends, generating reports
- High accuracy and attention to detail in data entry, analysis, reporting
- Problem-solving for data discrepancies, system issues
- Effective communication of technical information to non-technical stakeholders
- Providing training to staff
About The University of Texas at Tyler
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 13 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.
With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.
For more information, please visit https://www.uttyler.edu/about/.
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
EEO/AA Statement
The University of Texas at Tyler is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a protected veteran, among other things, or status as a qualified individual with a disability.
