What are the responsibilities and job description for the Special Education Administrative Assistant I position at The University of Texas at Tyler?
Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
- Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
The Administrative Assistant will support members of the special education evaluation team with administrative tasks and responsibilities. The position will assist with scheduling, sending out ratings scales, sending documents through DocuSign, uploading documents into the data management system and any other clerical duties as assigned.
Major Responsibilities/Duties/Critical Tasks
- Responsible for scheduling ARD and 504 meetings.
- Responsible for uploading signed documents from DocuSign to the special education data Management System.
- Responsible for distributing Teacher Input forms.
- Distributes Ratings Scales to parents and teachers.
- Communicates with teachers and parents.
- Distributes completed ARD Paperwork out for signatures.
- Assists in monitoring timelines.
- Responsible for filing paperwork as needed.
- Other duties as assigned.
Required Education/Experience
- High School Diploma or equivalent.
- Two (2) years of related work experience.
Preferred Education/Experience
- One or more years of experience working in a special education clerical role.
Accompanying Knowledge, Skills, Abilities, and Competencies
- Proficient in the use of DocuSign, Success Ed, Google Sheets, QGlobal, QInteractive.
- Proficient in the use of Skyward.
- Ability to communicate effectively and professionally.
- Strong organizational skills.
- Understanding of operating office equipment.
- Ability to adapt to a changing environment.
- Ethical, able to maintain confidentiality.
About The University of Texas at Tyler
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 13 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.
With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.
For more information, please visit https://www.uttyler.edu/about/.
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
EEO/AA Statement
The University of Texas at Tyler is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a protected veteran, among other things, or status as a qualified individual with a disability.
