Administrative Manager (Partial Remote) - ITS-Support Admin

Minimum Qualifications:

Bachelor's degree or equivalent and three years related experience.

Preferred Qualifications:

• Knowledge and experience working with Excel spreadsheets.
• Familiar with Microsoft Office products, PeopleSoft, and Kronos Timekeeping System
• Prior management and administrative support experience.
  
  

Job Summary:

To manage the business and other clerical activities for a department.

Job Duties:

To provide professional guidance, supervision, and coordination in the administrative duties that support all departments within IT Services.

• Must demonstrate ability to work with all levels of management and staff.
• Manages the overall administrative and related department activities and supervises administrative staff as necessary for the efficient operation of the department.
• Works cooperatively and collaboratively with all leaders and staff members to create a high-functioning team that sets and achieves goals.
• Executes administrative duties, including managing time-critical, sensitive, and/or confidential information.
• Provides administrative support to leadership and staff in support of the Department's goals and objectives including, but not limited to, confidential and daily correspondence, maintaining files and records, scheduling meetings, preparing meeting agendas, and coordinating other materials as needed.
• Assists in the recruitment of staff and support personnel.
• Assists departmental leadership in goal setting and strategic planning.
• Coordinates and processes employee travel arrangements, reimbursements, procurement transactions (requisitions, non-PO vouchers and internal billing requests), and ensures all Departmental bills are paid on time, ensuring compliance with Institutional policies and procedures.
• Coordinates special projects, informational surveys, ad-hoc reports, and works collaboratively with other departments and agencies.
• Identifies appropriate internal controls for the department; provides mechanisms to monitor and enforce compliance.
• Adheres to internal controls and reporting structure.
• Must possess excellent verbal, written, organizational, and interpersonal skills.
• Ability to multi-task to support diverse areas within the organization.
• Supports the Department by performing all other duties as assigned.
  
  

Knowledge/Skills/Abilities:

Years of relevant work experience will be considered in lieu of a degree.

Salary Range:

Actual salary commensurate with experience.

Work Schedule:

Partial Remote, onsite as needed. Monday through Friday, 8am to 5pm, and as needed on occasion.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Galveston

Work Locations

0113 - Administration Bldg

Job

Information Technology

Organization

UTMB Health

Regular

Shift

Standard

Employee Status

Supervisor

Job Level

Day Shift

Job Posting

Mar 19, 2025, 2:14:26 PM