What are the responsibilities and job description for the ASSISTANT DIRECTOR OF ADMISSIONS FOR MEDICAL EDUCATION position at The University of Texas Rio Grande Valley?
Number of Vacancies
1
Location
Harlingen, Texas
Department
SOPM Admissions
FTE
1.0
FLSA
Exempt
Scope of Job
To assist in directing and managing the day-to-day operations and activities of admissions for Medical Education.
Description of Duties
- Assists the director with managing the daily operations and processes of admissions for medical education.
- Establishes, manages, and monitors standards of quality control for admission processes for medical education.
- Directs and supervises processing of admissions applications, maintaining and updating student records and files, transcripts, and transcript evaluation process.
- Supervises assigned employees in the administration of admissions for medical education and oversees all operations in the absence of the Director.
- Manages and reviews transfer evaluations of credits for medical students.
- Supervises, interprets and implements programs admissions criteria set forth by the institution, departments, state and accrediting agencies to ensure compliance.
- May participate in short-term planning and setting objectives for the assigned area.
- May collaborate in the budgetary planning for the medical admissions area.
- Analyzes program issues/challenges and recommends appropriate action.
- Coordinates and collaborates with the technical team to test process enhancements and systems upgrades for the medical admissions area.
- Creates reports for various programs to analyze the impact of regulations and procedural changes on prospective applicants.
- Analyzes and resolves complex and controversial program issues to assist management with decision-making.
- Counsels and advises potential students, parents, faculty, and staff concerning medical admissions policies, procedures, regulations, and services.
- Coordinates information and prepares reports as required by programs.
- Serves as liaison between medical admissions and other campus departments, as well as other non-institutional agencies or institutions.
- Attends compliance meetings and conferences to maintain knowledge of policies and best practices.
- Performs other duties as required.
Supervision Received
General direction from assigned supervisor.
Supervision Given
Supervises assigned staff.
Required Education
Bachelor’s degree from an accredited university.
Preferred Education
Master’s degree from an accredited university.
Licenses/Certifications
N/A
Required Experience
Three (3) years of experience performing closely related duties.
Preferred Experience
Experience in academic and scholastic matters, including advising, recruiting or other equivalent related experience in a Higher Education setting.
Equipment
Proficient in MS Office products and ability to learn other software. Use of standard office equipment.
Working Conditions
Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Flexibility to work some evenings and/or weekends and some traveling may be required. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.
Other
Must have strong interpersonal and communication skills as well as excellent organizational skills. Ability to respond effectively in a variety of situations, ability to multi-task, and demonstrate computational ability. Must work effectively in team situations and be detail-oriented. Exhibit integrity with high ethical standards and strict adherence to University rules and regulations.
Physical Capabilities
N/A
Employment Category
Full-Time
Minimum Salary
Commensurate with Experience
Posted Salary
Commensurate with Experience
Position Available Date
02/05/2025
Grant Funded Position
No
If Yes, Provide Grant Expiration Date
Posting Detail Information
EEO Statement
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants
Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-2451 and/or careers@utrgv.edu.
Additional Information
UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
