What are the responsibilities and job description for the Coordinator of Administrative and Business Operations position at The University of Tulsa?
Posting Details
Position Information
Position Title
Coordinator of Administrative and Business Operations
Job Description
This position is a versatile role that supports both the administrative and financial operations of the athletics department. This position provides executive level administrative assistance to the Athletics Director and Deputy Athletics Director while also supporting the Chief Financial Officer with essential business office functions. The ideal candidate will be detail-oriented, highly organized, and capable of managing a variety of tasks across multiple areas.
Administrative Support
Administrative Support
- Serve as the primary administra.ve coordinator for the Athletics Director and Deputy Athletics
- Director.
- Manage and maintain calendars, scheduling meetings, and coordina.ng appointments.
- Arrange travel itineraries, accommodations, and reimbursements for the Athletics Director and
- Deputy Athletics Director.
- Prepare correspondence, reports, presentations, and other materials as needed.
- Assist with planning and coordinating department events, meetings, and initiatives.
- Serve as a liaison between the athletics administration and other university departments, staff,
- and external stakeholders.
Business Office Support
- Assist the Chief Financial Officer in managing daily business operations.
- Input and track purchase orders, ensuring timely processing and accuracy.
- Coordinate the Athletic Department purchasing responsibili.es.
- Review and approve expense reports, ensuring compliance with university policies and
- procedures.
- Run and analyze various financial and operational reports as requested.
- Assist with maintaining accurate records of financial transactions, budgets, and operational
- data.
- Support the CFO with special projects and tasks related to the athletics department’s financial
- management.
Required Qualifications
Minimum Qualifications – Required
- Bachelor’s degree or equivalent combination of education and experience.
- Strong organizational and multitasking skills, with attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).
- Excellent communication skills, both written and verbal.
- Ability to handle confiden.al information with professionalism and discretion.
- Knowledge of NCAA regulations and athletics administration processes.
- Ability to work with minimal supervision and self-motivation.
- Ability to prioritize and coordinate office responsibilities and projects.
Preferred Qualifications
Preferred Qualifications
- Experience in an administrative or business office role, preferably within collegiate athletics or higher education setting.
- Familiarity with financial systems, purchase orders, and expense management software.
Physical Demands
Standard office environment
Posting Detail Information
Posting Number
S958P
Open Date
01/23/2025
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Advertising Summary
EEO Statement
EEO Statement
Eeo Statement Summary
The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.
