What are the responsibilities and job description for the Executive Assistant position at The UrbanHall Group?
Job Title: Executive Assistant
Location: Waterloo, IA (Local candidates only)
Job Type: Direct Hire | On-site
Compensation: $25–$30/hour DOE
Benefits: Full Benefits Offered
Industry: Manufacturing / Automotive
Immediate Need – Start ASAP!
About the Role:
We are seeking a highly organized and proactive Executive Assistant to provide top-tier administrative support to senior executives at a leading manufacturing company in Waterloo, Iowa. The ideal candidate will be experienced, detail-oriented, and confident in managing a variety of tasks with professionalism and discretion.
Key Responsibilities:
- Manage and maintain executives' schedules, appointments, and travel arrangements.
- Organize and coordinate meetings, events, and conference calls.
- Draft, proofread, and edit correspondence, presentations, and reports.
- Screen and prioritize communications, including calls, emails, and mail.
- Conduct research and compile data for reports and executive decision-making.
- Maintain and organize electronic and physical files.
- Serve as the gatekeeper and primary point of contact for executive interactions.
- Support various administrative needs and special projects as required.
- Handle confidential information with the highest level of discretion.
- Liaise with internal teams and external stakeholders professionally and efficiently.
Qualifications:
- Bachelor’s degree in business, communications, or a related field preferred.
- 2 years of experience as an Executive Assistant or in a similar administrative support role.
- Strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
- Experience in a manufacturing environment is a plus.
- Excellent organizational, communication, and multitasking skills.
- High level of professionalism, discretion, and attention to detail.
Additional Details:
- Relocation: Not provided
- Remote Work: Not available – on-site only
- Start Date: ASAP
Job Type: Full-time
Pay: $52,000.00 - $62,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
Experience:
- of frequent MS Outlook, Excel, Word, PPT: 3 years (Required)
- of administrative support: 2 years (Required)
- manufacturing company: 1 year (Preferred)
Work Location: In person
Salary : $52,000 - $62,000
