Assistant Director, Signature Events

Description

Victory Over Cancer®: The V Team is dedicated to funding top scientists who are working tirelessly to save lives and find cures for cancer. We’re seeking exceptional talent to accelerate this important mission and to enhance the diversity of our team. The V Foundation for Cancer Research, co-founded by legendary basketball coach and announcer Jim Valvano and ESPN, offers a vibrant, rewarding work culture, and a diverse community where employees are valued for their ideas and contributions. We provide an excellent total compensation package, including 100% healthcare coverage for employees and their eligible dependents, along with a generous paid time off plan.

We currently have an opening for an Assistant Director, Signature Events and Operations. The ideal candidate will support a team of three (Vice President, Executive Director, and Senior Director), assisting with day-to-day operations related to event management. This role will involve attending various events across the country and managing details with vendors and venues.  The individual will work from our Napa, CA office and have flexibility to work from home as well.

Major responsibilities and duties include but not limited to:

•    Organize event logistics including vendors, rentals, BEOs, and resumes.  
•    Attend all Signature Events (Sonoma, Chicago, Capital, Austin and Phoenix Epicureans, Napa Wine Celebration, New York Boo-Yah)
•    Communicate with vendors and venues onsite to ensure BEOs and resumes are followed.
•    Maintain vendor records to include permits, W9s, and insurance documents.
•    Troubleshoot potential problems at event and appropriately communicate any issues.
•    Manage permits and ensure events remain legally compliant with all town, county, and state laws (ABC, Special and Temporary Events,       Sound Amplification, etc).
•    Lead creation, formatting, proof-reading, and printing timelines, menus, event resumes, and signage.
•    Prepare any post event reporting and ensure all invoices are accounted for.

•    Answer phones, take messages, and distribute incoming and outgoing mail for the Napa office.
•    Maintain and update digital and printed event files and folders.
•    Maintain and order office supplies / equipment, storage, and files for Napa Office.
•    Answer phones, take messages, and distribute incoming and outgoing mail for the Napa office.
•    Maintain and update digital and printed event files and folders.
•    Maintain and order office supplies / equipment, storage, and files for Napa Office.
 

Qualifications

Minimum requirements for the position are:

•    Bachelor’s degree in business, hotel management or related degree.
•    3 to 5 years of relevant work experience.
•    Excellent customer service & networking skills, knowledge of auction and event software. 
•    Knowledge and experience with Office 365 (including Word, Excel, PowerPoint, Outlook). 
•    Excellent time management skills and ability to manage multiple ongoing projects. 
•    Ability to think creatively and problem solve.
•    Detail oriented and able to communicate details to appropriate stakeholders. 
•    Proactive self-starter with strong creative, analytical, and planning skills.
•    Experience creating communications that inform, excite, and educate guests.
•    Strong sense of initiative and an outcomes-oriented mindset.
•    Excellent communication and interpersonal skills.
•    A belief in the value of diversity, equity, and inclusion in the workplace and action that demonstrates this commitment.
•    High integrity with an ability to engage with sensitive and personal information.
•    Examples of event support and leadership roles that enhance attendee experiences.
 

Salary : $68,000 - $78,000