What are the responsibilities and job description for the Office Administrator position at The Vertex Companies, LLC?
Job Description
- Maintaining the office, organization and presentation
- Schedule meetings, reserve space, meeting set up and requests for food and supplies
- Assist with in house presentations
- TEAMS Meeting support in office
- Reserve and coordinate office calendar and hoteling for guest spaces
- Office supply inventory, ordering, and distribution
- Coordinate with purchasing department for supplies, equipment, and project related requests.
- Managing deliveries and overnight shipping
- Data Input for proposal and project set up for all practice areas in Salesforce
- New employee office tour and set up
- Notary services
- Respond to admin email requests
- Assist with one off time and expense entry
- Assist with one off travel arrangements
- Communicating administrative policies
- Assisting in the Implementation and adherence to company policies and procedures
- Assist Operations Team in the collation of reports and sending them to client
- Creating links to cloud storage for data management for clients and Vertex Team.
- Distribute templates received from Marketing
- Assist in resume updates
- Maintain Phone and Office Directory
- Answer Corporate phone messages and distribute appropriately
Qualifications
Additional Information
All your information will be kept confidential according to EEO guidelines.
VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including, healthcare (with multiple plan options) and dental; Company-paid Life Insurance, Short Term Disability, and Long-Term Disability. We offer a 401k plan with immediate match and vesting, Flex Spending Account, Employee Assistance Program, and other perks. We provide a generous paid time off plan for eligible employees including 15 days of vacation, 64 hours of sick time, and 9.5 paid holidays (prorated for eligible part-time employees). Our “Lifetime of Learning” program also offers tuition reimbursement and additional support for pursuing advanced education, to help employees grow their skills and careers.
VERTEX is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you require assistance to complete any part of the application process, please contact our Recruiting team at recruiting@vertexeng.com .
NOTICE TO THIRD PARTY AGENCIES :
Please note that VERTEX does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.
