What are the responsibilities and job description for the Executive Assistant position at THE VOICE OF THE MARTYRS?

Job Description

The Voice of the Martyrs (VOM) serves persecuted Christians in the world's most difficult and dangerous places to follow Christ. Pastor Richard Wurmbrand and his wife, Sabina, founded VOM after being imprisoned for their Christian witness in Communist Romania. Since 1967, VOM has been dedicated to inspiring all believers to a biblical faith by telling the stories of persecuted Christians, thereby inspiring a deeper commitment to Christ and the fulfillment of his Great commission, no matter the cost.

Employees must personally adhere to our statement of faith and five main purposes.

The Voice of the Martyrs Statement of Faith

We believe the Bible to be the inspired, the only infallible, authoritative Word of God.
We believe that there is one God, eternally existent in three persons : Father, Son, and Holy Spirit.
We believe in the deity of our Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood, in His bodily resurrection, in His ascension to the right hand of the Father where He intercedes for us, in His present rule as Head of the Church, and in His personal return in power and glory.
We believe that all men and women are lost and face the judgment of God, that Jesus Christ is the only way of salvation, and that repentance of sin and faith in Jesus Christ is necessary for regeneration by the Holy Spirit.
We believe in the present ministry of the Holy Spirit, whose indwelling enables the Christian to live a godly life.
We believe in the resurrection of both the saved and the lost; the saved unto the resurrection of eternal life in the presence of our Lord, and the lost unto the resurrection of damnation and eternal punishment.
We believe in the spiritual unity of believers in our Lord Jesus Christ and that all true believers are members of His body, the Church.
We believe that we must dedicate ourselves to prayer, to the service of our Lord, to His authority over our lives, and to the ministry of evangelism.

VOM's Five Purposes

To encourage and empower Christians to fulfill the Great Commission in areas of the world where they are persecuted for sharing the gospel of Jesus Christ.

To provide practical relief and spiritual support to the families of Christian martyrs.

To equip persecuted Christians to love and win to Christ those who are opposed to the gospel in their part of the world.

To undertake projects of encouragement, helping believers rebuild their lives and Christian witness in countries that have formerly suffered oppression.

To promote the fellowship of all believers by informing the world of the faith and courage of persecuted Christians, thereby inspiring believers to a deeper level of commitment to Christ and involvement in His Great Commission.

Equal Employment Opportunity

In order to provide employment free of discrimination to all individuals, employment decisions at VOM will be based on job qualification, character, and spiritual fitness.

VOM is, and will continue to be, an equal opportunity employer. It is VOM’s policy to abide by all state and federal laws prohibiting discrimination against applicants and / or employees on the basis of race, color, national origin, age, disability, gender, pregnancy, genetic information, military status, or other legally protected status. As a Christian religious organization, VOM is permitted to discriminate in employment on the basis of religion. This means that VOM may terminate, discipline, or refuse to hire any employee or applicant who disagrees with or engages in behavior which is inconsistent with VOM’s religious teachings or beliefs.

VOM believes the Bible teaches that marriage is exclusively the legal union of one man and one woman and that legitimate sexual relations are exercised solely within marriage. Therefore, we do not recognize or condone any marriage between individuals of the same gender or between more than one man and woman; and we believe that extra-marital sexual activity, such as adultery, fornication, incest, homosexuality, pedophilia, bestiality, the creation and / or distribution and / or viewing of pornography, and efforts to alter ones gender, are sinful and incompatible with the Bible and Christian behavior.

VOM will make reasonable accommodation for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.

Employees are responsible for understanding, adhering to and strictly enforcing this policy. Staff who feel that they have been unlawfully discriminated against, should bring this to the attention of their immediate supervisor (if applicable), director, or Human Resources. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.

All prospective employees will have their references checked and may be subject to a background check and / or drug screening.

Executive Division

Reports to : Executive Office Manager

FLSA Non-Exempt Employee

Summary. The Executive Assistant provides high-level administrative support to executives and coordinates elements of hospitality. This position requires the ability to communicate professionally, anticipate needs and maintain confidentiality.

Subordinate Titles and Scope of Supervisory Responsibility. N / A

Core Duties

Provide administrative support in the executive office. This includes sending and receiving mail, maintaining files, scheduling meetings, submitting financial forms, preparing reports, and purchasing supplies and resources.

Serve as a hospitality team member, which may include managing VOM guest housing units; coordinating arrangements for food, beverages and decor for meetings and ministry-wide events; and ordering and stocking healthy snacks.

Coordinate meetings with guests or ministry partners and welcome them to VOM's headquarters.

Manage executives' travel schedules and logistics, including accommodation and transportation. Prepare itineraries, expense reports and reimbursement requests.

Serve as backup to other executive office staff members.

Perform other duties as assigned.

Skills and Experience

Required] Bachelor's degree.

Required] 5 years of experience in an administrative support position.

Ability to communicate effectively and professionally.

Flexible and willing to adjust to situations as they occur.

Strong time-management skills and ability to perform and prioritize multiple concurrent projects.

Excellent attention to detail.

Proficiency with Microsoft Office or similar software and an aptitude for learning new software and systems.

Working Conditions

Typical office environment and daytime working hours with some flexibility. Must be available to work irregular hours to assist with special events or be on-call for guest housing when needed.

Required] Must live in the area and office at VOM's headquarters in Bartlesville.

Special Requirements .

Discreet and careful communication with respect to keeping VOM work- and personnel-related information confidential.

Must be a biblical disciple.

Must participate in the spiritual life of the organization.

Agree with and adhere to the VOM Statement of Faith.

As allowed under the Americans with Disabilities Act, the employee must be able to perform the essential functions of the job with or without accommodation.

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