What are the responsibilities and job description for the Promotion Coordinator Job at The Walt Disney Company in Burbank position at The Walt Disney Company?
Promotion Coordinator
The Promotion Coordinator will be responsible to provide administrative, programming, and asset management support. This role requires collaboration with multiple internal teams to ensure creative on-air content development. The ideal candidate will be adaptable, detail-oriented, possess organizational and communication skills to support various aspects of programming, talent relations, marketing, budgets, and logistics. The position reports directly to the SVP Promotion & Partnership Marketing.
Responsibilities :
Partnership Management :
Build and sustain exceptional working relationships with various internal & external partners – includes Finance, Concerts, Business Affairs, Branded Marketing Teams, SiriusXM, Artists and Management, plus various Radio partners.
Programming & Content Support :
Collaborates internally to help manage creative content and programming strategies for the SiriusXM Disney Hits and Disney Junior channels. Provide creative ideas and hands-on support for all programming, includes but not limited to Be Our Guest , Extra Magic Hour , Vault Disney , Tunes Behind Toons , and special programming like Lion King and Broadway Anniversaries.
Talent Relations :
Oversee and manage talent relations for booked celebrity hosts across various programs, ensuring a smooth experience for both talent and internal teams.
Asset Management :
Route all programming assets (wav files, artwork, schedules etc.) for approvals, maintain archive of assets, and ensure all materials are updated and properly stored for easy access.
Reporting & Metrics :
Collect weekly and monthly radio performance metrics (rotations, releases, weekly charts, radio adds) and provide regular updates to SVP and President.
Marketing Budget Management :
Administer marketing budgets and actively participate in quarterly budget planning meetings to maintain financial accountability and responsibility. Submit invoices for processing, handle all new vendor setups.
Promotion Team Support :
Provide administrative support to Promotion team, in addition to Executive support for SVP and VPs (managing schedules, business travel, calendars, expense reports).
Minimum Requirements
Strong organizational skills, with the ability to manage schedules, assets, and budgets efficiently.
Ability to think creatively and strategically while managing multiple projects in a fast-paced environment.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and familiarity with Teams.
Passion for Music and Artists, with an understanding of Disney’s brand values and audience.
Preferred qualifications :
At least 1 year of professional experience.
Music / Entertainment industry experience.
Experience in talent relations.
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