Admissions Coordinator

The Waters of Memphis is now hiring for an Admissions Coordinator to join our TEAM!!!

Under the direction of the Administrator, the Admissions Nurse is responsible for coordinating all admissions and transfers to the facility and works closely with the nursing staff and social services relating to psych/service needs of prospective residents. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures.

1.      Demonstrates responsibility for verbal or written inquiries for information regarding resident application. Ensures appropriate personnel sends information regarding facility services to inquiries

2.      Opens and reviews mail on a daily basis. Processes inquiries in registry book for placement on waiting list. Files applications and referrals according to source of referral

3.      Thoroughly reviews and processes application at time of consideration for placement;

a)      Conducts telephone interviews when pre-admission interview is not possible

b)      Conducts a pre-admission interview with the prospective resident and responsible party, at the facility, or if necessary, as a home visit, with a member of the Social Service Department

c)      Records a summary of the pre-admission interview, including observation of the Social Services Department

4.      Presents processed application to the Admissions Committee for approval and records minutes of the meeting

5.      Completes the following when admission application is approved:

a)      Notifies hospital or nursing facility social worker or discharge planner of bed availability

b)      Notifies family or responsible party of bed availability, and begins compiling social history

c)      Schedules date and time of arrival

d)      Obtains pertinent resident information for admission bulletin

e)      Informs appropriate Social Worker at facility of admission information

6.      Processes admission bulletin for all appropriate departments prior to resident placement. Distributes appropriate information to nursing station, Business Office and Social Services department

7.      Obtains signature of the resident and/or responsible party on the Admissions Basic Services Agreement and the Responsibility for Charges Sheet. Submits signed forms to appropriate departments for processing

8.      Processes Dietary History with responsible party, as needed, and returns to the Dietary Department for processing

9.      Demonstrates responsibility for transfers, including:

a)      Coordinates transfers involving room changes or inter-facility transfers upon request and following approval of resident’s physician

b)      Obtains administrative approval for transfer

c)      Arranges and schedules transfer in conjunction with appropriate departments, informing Social Worker involved with arrangements

d)      Processes and distributes inter-facility and room change bulletins for appropriate departments

10. Demonstrates responsibility for all correspondences of the Admissions Department

11. Ensures minutes of the Admissions Committee meeting is processed on a timely

      basis

12. Assists in annual budget preparation for the Admissions Department, as appropriate

13. Makes regular contacts with referral sources, in writing and via telephone