Project Coordinator

The Weitz Company is hiring a Project Coordinator for our office in Fort Lauderdale! This role is responsible for project accounting, document management, and project administration on assigned projects. The Project Coordinator will maintain open communication between all personnel to ensure all project tasks are accomplished in a timely and accurate manner. If you are highly organized, have an accounting background/mindset, and have an interest in the construction industry, this could be a great fit for you!

The Weitz Company has been Building a Better Way since 1855. We are a full-service construction company, general contractor, design-builder, and construction manager with office locations throughout the United States. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.

What You’ll Do:

• Responsible for managing the day-to-day operational needs of the office, including maintaining supplies, coordinating basic maintenance, ensuring a clean/organized workspace, checking the mail, and communicating with the landlord as needed
• Obtain and review subcontractor and vendor pay applications monthly, prior to the project team, to identify issues including unapproved change orders, mathematical errors, etc.
• Process subcontractor pay applications for payment
• Prepare monthly owner pay applications using AIA G702/G703 excel documents, subcontractor pay apps and job cost reports to create a complete financial billing
• Manage and distribute contract status reports and other cost reports
• Verify all invoices are correct and coded appropriately prior to processing for payment
• Identify discrepancies, at least monthly, between Procore and JDE
• Track Notice of Commencements, subcontractor/vendor lien releases
• Track subcontractor enrollment into CCIP/OCIP to be sure it happens prior to work starting onsite and write change orders as necessary on a timely basis
• Assist project team with pre-qualifications, contract execution, invoices, change orders, and other requested documents
• Process and verify subcontractor contracts, subcontractor bonds, and insurance requirements are in place with proper coverages prior to commencement of work; monitor expiration dates and renew as needed
• Organize closeout information in conjunction with project team
  
  

What We’re Looking For:

• Experience:
  • 2 years of experience with basic accounting and/or invoicing experience required
  • Previous experience as a Project Coordinator in the construction industry is desirable
  • Certified Public Notary is a plus
• Skills:
  • Excellent written and verbal communication skills
  • Strong organizational skills and a high attention to detail
  • Ability to exercise independent judgement
  • Flexibility to coordinate multiple projects
  • Project management skills
• Technology:
  • Proficient in basic computer software including Excel, Microsoft Word, Outlook, and PowerPoint
  • Ability to learn specific job-related software upon hire

What We Offer: 

·         Competitive Pay

·         Rewarding Bonus Program

·         Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings

·         Employer-Paid Short- and Long-Term Disability Programs

·         Employer-Paid Life Insurance

·         Generous Paid Time Off Provisions

·         401K Retirement Savings Plan with Company Match

·         Tuition Reimbursement

·         Fully Paid Parental Leave

·         Voluntary Products Including: Critical Illness Insurance and Accident Insurance

·         Corporate Wellness Program with Wellness Time Off and Rewards

Visa sponsorship is not available for this position at this time. 

The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails.

The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable ​state and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable. Click here to review our Privacy Notice.  

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