What are the responsibilities and job description for the Administrative Assistant II position at The Weitz Company?
Are you an administrative professional looking to join an organization with a collaborative, supportive, and team-oriented culture? The Weitz Company is hiring an Administrative Assistant II for our office in West Palm Beach, Florida. The Administrative Assistant II plays a crucial role in keeping the business unit organized and the office running smoothly. This role must be able to work onsite Monday – Friday during standard business hours. If you take pride in providing an excellent level of support to an organization and company leaders, this could be a great fit for you!
The Weitz Company has been Building a Better Way since 1855. We are a full-service construction company, general contractor, design-builder, and construction manager with office locations throughout the United States. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.
What You’ll Do :
- Provide excellent administrative support to the General Manager and overall business unit
- Accurately prepare, review, and approve expense reports
- Prepare notes and presentations for staff meetings
- Input data and update documents and contracts
- Maintain accurate records, business licenses, organizational charts, manpower staffing charts, and owner contract files
- Coordinate events, meetings, and travel arrangements for team members
- Communication information in a professional and timely manner
- Provide coordination for the business unit including : Scheduling onsite interviewsScheduling pre-employment testing for new hiresCoordinating and hosting new employee onboarding for salaried employees Maintain hourly staff files electronically
- Assist with various office manager duties
- Provide support to the Receptionist
What We’re Looking For :
Experience with AIA contracts is a plus
What We Offer :
