Office Manager

At The Westervelt Company, we are stewards of the land. We believe in sustainable management, conservation and protection of our natural resources. We are committed to our core values of ensuring the safety and well-being of our employees, providing the highest quality products and services for our customers, and developing long-lasting relationships in the communities where we live and work.

We are searching for an experienced Office Manager at our Westervelt Ecological - California facility.

The Office Manager is responsible for maintaining the Sacramento office and all administrative support for the Executive Vice President of WES and senior management.
Primary Duties and Responsibilities:

• Office Administration and Operational Efficiency: oversee daily operations to ensure a welcoming, well-organized, and efficiently run office. Manage calendars, schedule meetings, and coordinate group meeting logistics. Maintain a tidy environment and ensure all supplies and equipment are adequately stocked.
• Meeting, Event, and Travel Coordination for central region staff: plan and organize meetings and events, including scheduling, invitations, and material preparation. Assist with booking travel accommodations as required for all WES Sacramento Managers.
• Provide administrative support to WES Central Leadership, assisting with administrative tasks, scheduling, and handling confidential information with discretion. Maintain calendars, schedule appointments/meetings, prepare meeting agendas.
• Prepare and update reports, i.e., mileage reports, credit card reconciliation and time entry for central staff as needed.
• Policy, Procedure, and Vendor Management: maintain office procedures and policies in alignment with best practices. Serve as the primary liaison for office vendors and the property manager. Oversee facility management and supply procurement.
• Coordinate meetings, agendas, travel, etc. with Headquarters and the satellite offices (Rocky Mountain and Southeast).
• Perform various office-related tasks as needed. Accurately complete and submit forms such as government and insurance documents, adhering to regulatory requirements and compliance standards.
• Electronic and physical file management.
• Fleet vehicle management, ie. Monthly mileage, monthly maintenance records, registration renewals etc.
• Support new hire onboarding, ie. setting up appointments with HR, Safety, Finance and IT.
• Maintain a professional and collaborative approach to office interactions
• All other duties and responsibilities as assigned.
  

1)Education - High school diploma or GED

2)Experience - 5-7 years

Essential Experience

• Computer skills including basic programs (Adobe, MS Word, MS Excel, PowerPoint)
• Excellent organizational skills
• Good interpersonal and communication skills
• Ability to multi-task and be flexible with changing work tasks and assignments
• Ability to work in a fast-paced, high workload environment

Preferred Experience

• Experience with database management software such as Salesforce
• Marketing experience or technical editing skills
• Experience in the environmental field
• Experience with administrative support for an executive

3)Job Specific Competencies

• Decision Making
• Managing Work
• Planning & Organizing
• Technical/Professional Knowledge

The base salary range for this position is $53,000 - $79,500. Actual base salary is based on the experience and qualifications of the selected candidate.

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