What are the responsibilities and job description for the Sales Coordinator position at The Westin?
City, State:
Queens, New YorkTitle: Sales Coordinator
Location: Flushing, NY
FLSA: Non-Exempt
Status: Full-time
Reports to: Director of Sales
Pay Range: $25/hr
About Us: We are visionaries in the hospitality industry, fueled by innovation and precision, and guided by our core values of being Dynamic, Deliberate, and Distinct. As a privately owned hotel management company, we are committed to providing experiences and opportunities for our guests to create lifelong memories through travel. Managing a portfolio of over 160 hotels across the United States, we offer extensive growth opportunities for our partners and investors, and exceptional hospitality career opportunities for our team members.
Job Summary: The Sales Coordinator provides administrative support to the Sales Department, managing room block inventories, detailing incoming functions, and qualifying sales inquiries. This role ensures the smooth flow of communication and paperwork, supporting the department’s efforts to maximize sales and client satisfaction.
Essential Functions and Duties:
- Provide general administrative support, including typing, answering phones, and handling correspondence.
- Audit the sales system for accuracy, space conflicts, and space control on behalf of the department director.
- Manage the flow of paperwork in and out of the sales management office.
- Maintain an organized filing system for reports and records.
- Respond to client requests, complaints, and questions in a timely and courteous manner.
- Receive, sort, and distribute mail for the sales department.
- Handle faxing, photocopying, and other clerical tasks as needed.
- Monitor and manage office supply inventory, placing orders as approved by the Sales Department.
- Attend and take minutes during sales meetings, distributing them as necessary.
- Assist other administrative office staff during absences.
- Collect dates, statistics, and reports from staff and follow up on special assignments.
- Assist with the completion of special projects as assigned by the department head.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.
Required Experience, Education, and Skills:
- Previous administrative or sales support experience is preferred.
- Strong organizational skills and attention to detail for managing records and documents.
- Excellent communication skills, both written and verbal, for interacting with clients and team members.
- Proficiency in Microsoft Office applications, including Word and Excel.
- Ability to prioritize tasks, manage time effectively, and work independently.
- Basic understanding of sales principles and the ability to assist with reports and audits.
- Ability to maintain a positive attitude and professional demeanor in a fast-paced environment.
Work Environment:
- Primarily indoor office work, with frequent use of computers and office equipment.
- Must be able to walk, stand, and lift up to 20 lbs. as needed.
- Regular interaction with clients, team members, and vendors, requiring flexibility in communication and scheduling.
- Must be available to work evenings, weekends, and holidays as required to meet business needs.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Equal Employment Opportunity: Stonebridge is committed to equal employment opportunities. We do not discriminate based on race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability, or medical condition. All aspects of employment, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall, and termination, will be conducted without discrimination. Reasonable accommodations will be made for disabled team members.
Resumes and applications for employment will be evaluated based on qualifications and the ability to meet the position's requirements.
Join us in creating extraordinary experiences and opportunities for our guests and team members.
Our company does not discriminate against its associates or applicants because of race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability or medical condition. Equal employment opportunity will be extended to all persons in all aspects of the employer-associate relationships, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall and termination. Every reasonable accommodation will be made for disabled associates.
Resumes and applications for employment will be evaluated on the basis of qualifications to meet the requirements of the position and ability to perform the requirements of the position.
Salary : $25
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