Reunion Giving & Engagement Coordinator

Description

POSITION OVERVIEW

The Reunion Giving and Engagement Coordinator is integral to the success of Westminster’s annual giving program, The Westminster Fund, which generates $5 million in philanthropic support for the student experience. This is a unique opportunity to support a robust annual giving program and work with a committed alumni base with a strong history of engagement.  This team member will assist with the daily operations of the overall Annual Giving program and the implementation of strategies associated with the reunion program’s volunteer management system and multi-channeled fundraising campaigns. 

Additionally, the Reunion Giving and Engagement Coordinator will partner and work collaboratively with all Westminster’s Office for Institutional Advancement (OIA) members, particularly the Director of Annual Giving and Assistant Director of Reunion Giving and Engagement. In addition, the Reunion Giving and Engagement Coordinator will serve as an active and visible member of the Westminster Office for Institutional Advancement (OIA). 

Supervisor: Director of Annual Giving

Supervisory Responsibilities:  N/A

Position Status: Salaried, non-exempt, full-time, regular, 12-month position.

Hours of Work: Monday through Friday; core hours are 8:00 a.m. to 4:30 p.m. Evening and weekend work may be required as job duties demand. Eligible for Remote Work Arrangement.
 

REQUIREMENTS AND QUALIFICATIONS

• Embrace the mission of The Westminster Schools and be willing to serve as an ambassador for the School internally and externally.
• Uphold and model the core values and operating principles of Westminster’s OIA (Courage, Curiosity, Gratitude, Impact, and Ownership).
• Respect a work environment that values and champions diversity, equity, inclusion, and a sense of belonging for all.
• Bachelor’s degree required.
• Professional experience in a non-profit or education environment, preferably in a position supporting team members.
• Excellent technical skills.  Proficient in the use of Microsoft Office products and Google tools.  Knowledge and experience with a Mac environment are preferred.  
• Prior database and project management software experience, Raiser’s Edge and Asana preferred.
• Growth mindset with active engagement in individual and departmental professional development and best practices.
• Polished oral, written, telephone, and e-mail communication skills, effectively communicating with various constituencies.
• Self-starter with the ability to work independently and take initiative to meet deadlines in a time-sensitive and fluid environment with attention to detail and accuracy; demonstrated ability to manage multiple projects simultaneously and prioritize.
• Strong attention to detail and a high level of accuracy.
• Strong interpersonal skills, including tact, diplomacy, confidentiality, and judgment.
• Team player with a positive attitude, proactive approach, and customer-service mindset.
• Active interest in professional development and staying current on best practices in annual giving and social media.

ESSENTIAL RESPONSIBILITIES

• Provides project management and logistics support to members of the Annual Giving team and program to achieve overall goals related to The Westminster Fund
• Maintains and implements project and team calendars; ensures communications and projects remain on schedule, proactively adjusting timelines as needed
• Supports budget management for The Westminster Fund and class parties, including processing expenses and invoices
• Serves as the first point of contact for inquiries to The Westminster Fund and Reunion Weekend; monitors and responds to phone and email communications and manages inquiries and logistics with internal and external partners on projects, such as mailings, direct mail appeals, and invitations
• Partners closely with the Assistant Director of Reunion Giving & Engagement to implement the Reunion Program strategy, maximizing education, participation, and stewardship of Westminster alumni celebrating special anniversaries with the School
• Works closely with the Advancement Operations team to request, review, and distribute reports on behalf of the Annual Giving team for essential Westminster Fund communications, campaigns, and donor management
• Assists in the development and production of annual fund collateral, including editing copy and managing the processes associated with sending key digital annual giving communications
• Works with key stakeholders across the OIA and the Annual Giving team to facilitate the ask amount process(es) and class gift goal setting for alumni
• Provides reunion committee volunteers with ongoing support to engage them in their volunteer roles, creates training materials, communicates regularly, and provides updates to ensure their success 
• Proactively develops and enhances relationships with alumni to further their connection to and support of Westminster and facilitate connection among alumni themselves
• Attends alumni events, Alumni Governing Board and Young Alumni Council meetings, and school-wide functions as needed to connect with constituents
• Participates in planning and staffing for Reunion Weekend and Westminster Fund events
• Perform other duties as assigned

PHYSICAL DEMANDS AND WORK ENVIRONMENT

While performing the duties of this position, the employee is required to sit; stand; walk; use hands to finger, handle, and feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch and crawl; talk and hear; and engage in moderately strenuous physical activity both indoors and out. The employee may occasionally lift or move up to 30 pounds. Specific vision abilities this position requires include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The ability to become CPR, AED, and First Aid Certified is required.

While performing the duties of this position, the employee is occasionally exposed to outside weather conditions and may frequently walk on slippery or uneven surfaces.  

Westminster is a drug-free, smoke/vape-free campus.

TRAVEL

Travel is primarily local during the regular business day.  Overnight and out-of-area travel may also be required and is associated mainly with planned events, conferences, and professional development opportunities.

Driving a Westminster vehicle may be required for this position.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Westminster is committed to the principle of equal opportunity in employment.  It is Westminster’s policy to provide equal employment opportunities and administer terms and conditions of employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran under applicable federal, state, and local laws.  EOE/M/F/D/V.

Qualifications