Part-time Administrative Assistant

Job Title: Administrative Assistant

Reports To: Human Resource Director

Summary: Liaison to the Human Resource Director and the Sr. Accountant to streamline the administrative needs of the Restaurant and Hotel by performing the following duties.

Duties and Responsibilities include the following. Other duties may be assigned.

HR Liaison

· Work with HR department to ensure all forms and paperwork are completed in a timely fashion

· Assists with onboarding for all new hires starting during your shifts

· Conduct employee orientations

· Coordinate with Department Heads to create onboarding and training scheduling

· Assist with Benefit administration

· Assists with translation, mediation and interpretation as it pertains to HR related materials and tasks

· Filing and general office tasks

Accounting Liaison:

· Assist with the completion of weekly and monthly financial reporting

· Maintaining & Ordering office supplies/inventory

· Data Entry, filing and scanning

· Assists with translation and interpretation as it pertains to payroll issues

· Assist the Sr. Accountant and bookkeeper as needed.

Schedule:

This is a part time position consisting of 20 – 25 day time hours that will require a flexible schedule.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Qualification:

Bilingual Spanish/English

Accounting/Human Resource background

Language Ability:

Ability to read, analyze, and interpret general business documents. Ability to write reports, business correspondence, benefit material, policy and procedure.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Excel, Mac Computers, Property Management System, and Mac computer functions including calendar.

Education/Experience:

Two to four years related experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills and Other Abilities:

· Time Management

· Basic Accounting skills

· Basic Human Resource skills

· Oral and written communication

· Professionalism

· Confidentiality

· Ethics

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, and use hands. The employee is occasionally required to reach with hands and arms, climb or balance, taste or smell, and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, bodily fluids, and outdoor weather conditions.

The noise level in the work environment is usually moderate

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 16 – 25 per week

Benefits:

• Employee discount
• Flexible schedule

Schedule:

• Day shift

Work Location: In person

Salary : $20