Alumni Engagement/Annual Giving Coordinator

The Williston Northampton School, an independent, co-educational boarding and day school located in Easthampton, MA, seeks a proactive and detail-oriented Alumni Engagement/Annual Giving Coordinator to enhance connections with our alumni community. This role involves planning and executing initiatives that foster engagement, managing logistical tasks, and anticipating the needs of upcoming events to ensure their success. This position is full-time calendar year, full benefit eligibility, including medical, dental, retirement, etc. Responsibilities will include but are not limited to: Event Logistics and Support: create name badges, assemble hard copy event mailings, and manage event RSVPs; proactively assess and prepare materials for both regional and on-campus events, including packing and organizing supplies; Database Management: maintain up-to-date alumni information, ensuring accuracy and consistency in all records; Gift Inventory Management: monitor and manage inventory for alumni gifts, ensuring items are available for events and gift officer visits; Relationship Building: cultivate meaningful connections with alumni to encourage continued involvement, volunteerism, and support; Event Planning: assist in organizing alumni events, such as reunions, networking opportunities, and professional development programs, while anticipating and addressing event needs; Annual Giving: provide comprehensive support for annual giving initiatives, including production and mailing of appeals, maintaining email statistics, and assisting with the annual day of giving. The successful candidate must enjoy the routine of office administration and must be extremely detail-oriented with exceptional organizational skills; have strong communication and interpersonal abilities; have a proactive mindset with the ability to anticipate and address event requirements; must have experience with event logistics, and data management; be proficient in Microsoft Office Suite, WordPress, and a CR management system. Raisers Edge/NXT experience a plus; can manage multiple tasks and deadlines effectively. A bachelor’s degree is preferred. Must possess a valid driver’s license; must have the ability to work in a school environment by successful completion of all legally required and school required background checks including the state mandated CORI (Criminal Offender Record Information), SORI (Sex Offender Record Information), and fingerprint based criminal background check. Full job description available. Qualified / interested candidates may submit letters of interest, resume, and references via electronic transmission to the link provided. Non-smoking campus. EOE