Administrative Assistant

We owe our success to people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Objectives of this role

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
• Coordinate internal and external resources to expedite workflow
• Oversee and achieve organizational goals while upholding best practices.

Responsibilities

• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
• Coordinate domestic and international travel arrangements for employees.

Required skills and qualifications

• High school diploma or equivalent
• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems.

Preferred skills and qualifications

• College degree or equivalent
• Previous success in office management
• Experience managing budgets and expenses
• Experience developing internal processes and filing systems
• Comfortable handling confidential information.

Our Mission Statement
The Work-Family Connection is a 501c3, not-for-profit educational organization committed to providing high-quality services that continually respond to the emerging needs of children, families, schools and communities.
Our programs, operated on school grounds for the convenience of families, include Before and After School Programs, Virtual Learning Centers, Extended Day Pre-K & Kindergarten, Vacation/Holiday, and Summer Camps. Parents and caregivers particularly appreciate our flexible pick-up times, days per week and drop-in options.
Child Safety
The Work-Family Connection is known for high standards of excellence. Our programs are licensed and nationally accredited with qualified, nurturing staff.
Our staff are required to fulfill 10-20 hours of training per year and are First Aid and CPR certified.
All staff members are required to go through extensive screening prior to their employment with us. This includes fingerprint background checks, Child Abuse checks, reference and prior employment checks, and medical clearance.
Programs are educational and recreational in nature, providing extended learning opportunities while the students are having FUN!
Our History
2019
30th Anniversary Celebration!
WFC is celebrating their 30th Anniversary this year! There will be a celebration event taking place at the Fiddler’s Elbow Country Club in Bedminster, NJ on September 29, 2019.
2014
WFC Celebrated its 25 Year Anniversary!
To celebrate, WFC partnered with local businesses to host family dinner nights, gift basket giveaways, and much more. They provided school staff luncheons for the schools that they partner with in Hunterdon, Warren, Morris and Union counties, as well as thanking the Board of Education, their staff, and families! WFC continues to participate in community days and events, and always supports their community at every chance they can get.
2008
Launched Administrative Services for districts operating their own Programs.
Many districts had their own before and after school programs, but needed assistance with the administrative portion of their programs. WFC had the experience to take over these tasks, so the district could focus on the students and the programs. WFC still offers these services!
2006
NJAfter3 Grant for Roselle Park
Work-Family Connection was awarded the NJAfter3 grants for Roselle Park Schools. NJAfter3, or New Jersey After 3, is the State’s largest corporate sponsored organization to give grants to nonprofits specializing in after school programs.
2004
First NJAfter3 Grant
WFC was the first organization to be selected by NJAfter3 to receive a grant. The qualifications to be selected were rigorous. Chancellor Avenue School and Florence Avenue School were the first WFC locations to receive the grants.
2000
The Start of WFC Scholarships
WFC started giving out $2,000 scholarships to alumni students who are heading to college! The scholarships are open to high school seniors who have attended WFC programs during their elementary and/or middle school years. We look forward to reading these essays every year and hosting WFC Scholarship Ceremonies!
2000
WFC Selected to Help Develop Standards
WFC was 1 of 26 organizations nation-wide that was selected to help research, develop and test the National Quality Standards for School-Age programs. These standards identify excellence and high-quality in after school programs. To this day, WFC follows these standards in all of our programs.
1992
First Year of Summer Camp
First year of summer camp, held in Clinton Township. Our first summer camp field trip was to Dorney Park, and we have been going every year since! Our signature tye-dye camp shirts were originally chosen by our students. It is a fun way that the staff can recognize our students on field trips, and they are fun to wear in the summer!
1990
Our Founder Helps Develop Regulations
Our Founder, Aurora Pipeling, led the State of NJ in developing State Licensing regulations for After School Programs. Prior to her efforts, there were no State standards or evaluations. WFC was the first program to initiate the requirement of fingerprinting and background checks for School-Age Child Care programs
1989 - The Work-Family Connection was founded
WFC was founded in Hunterdon County. Our first program was held in the Clinton Township School District at Patrick McGaheran School, with only 10 students!

Pay: $28 - $37 / hour

Pay:

• Signing bonus

Benefits:

• Flexible schedule
• Paid time off
• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid training

Job Type: fulltime, parttime

Schedule:

• 8 hour shift
• Monday to Friday

Education: Associate's degree

Work location: Flexible work from home options available