COMMERCIAL PRINT ESTIMATING & PURCHASING MANAGER

Print Solutions

Position Location: York, PA

Hours: Full-Time |8:00 AM – 5:00 PM, Monday through Friday

Scope: This position is responsible for all cost-estimating activities and employees in accordance with the rules and policies of The YGS Group. The position assesses data for the purpose of determining the financial, time, materials, and labor costs of each project. Assign estimates to the estimating team, assist in deciding mark-ups and discounts, review estimates for special pricing needs, and assist with preparing cost estimates on a variety of work that is primarily transactional/routine/repetitive and on occasion complex and may require the comparison of multiple options, to build a cost estimate. This position is responsible for purchasing offset folio paper, digital paper, large format substrates, materials that support printing and finishing to complete printing projects, office supplies, parts and services related to equipment manufacturers, and any other projects that may require outside purchasing.

Essential Functions

This position exists to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Oversees the estimating team gathers details and compiles data to estimate production costs according to specifications for existing and new customers.
• Attend all scheduled meetings including daily production meetings, and special event meetings as required in person, electronically, or by any means that is required to fulfill the request.
• Training and supplying the necessary learning tools to both the estimating team and any source that requests an estimated cost.
• Maintains Pace operating system on a regular basis and understands the workings of the system with EPS interaction and training.
• Utilization of the RFQ (RFP) by the requestor is used for compiling information for an estimate and as part of a training need with any sources that request an estimate.
• Reviews special requests and assists in estimating cost mark-ups and discounts to secure work.
• Assists the estimating team with receiving job specifications from the source to ensure that the information needed to build an estimate has been provided.
• Pursuing missing/incomplete information required to price a job.
• Consider raw materials, labor, equipment, tools, and transportation when building estimates.
• Review historical estimates to determine the new estimate.
• Reanalyze projects and post-manufacturing costs.
• Work with manufacturing new, complex, or unique opportunities to ensure projects can be produced in-house.
• Engage sourcing, as needed, for work that requires outside vendors to produce and establish a cost basis for estimating.
• Maintains reports/documents for vendor sourcing, pricing, make-ready, and waste needs in accordance with YGS specifications and agreed pricing.
• Enter specifications in pricing systems/software to build pricing scenarios.
• Make selections to best match the customers’ delivery requirements and offer the best pricing options.
• Complete alterations to scenarios to offer customers multiple options.
• Make process recommendations for improving the management and receipt of specifications.
• Follows all required safety procedures such as ergonomics, hazards, etc., and performs the job in a manner that protects the health and safety of all employees.
• Schedules vacations and overtime with no interruptions to supplying estimates to the requesting source.
• Works with sales managers, account managers, and financial managers to correct estimates by fixing or missing estimate costs, activity codes, and cost centers as needed. Includes the updating of new pricing needs and the addition of new equipment.
• Works with the scheduling manager to add or assist in any changes that are made to estimating workflows, cost centers, or activity codes that may affect the Printflow scheduling system.
• Works with the Automation Storefront Team to manage estimates, item templates, and any other estimating-related processes that need to be furnished for automation needs.
• Routinely schedule team meetings and one-to-one meetings with the estimating team.
• You will be required to work additional hours, which may include working weekends to meet the demands of the business, assisting in meetings, covering vacations, and unexpected emergencies. To assist with the requirements mentioned earlier, phones, e-mails, and other sources will always need to be available.
• Prepares and reviews contracts, bids, proposals, and vendor agreements to ensure they meet all legal requirements and customer specifications.
• Review and evaluate vendors and subcontractors concerning product, service, quality, total cost, and ability to produce on time.
• Determines selection of appropriate vendor/subcontractor after evaluation of performance data.
• Maintains strong supplier relationships to ensure continuity of supply.
• Proactively eliminates suppliers that do not meet performance requirements.
• Negotiate scheduling with vendors when necessary for outside finishing purchases.
• Vendor grading system – maintain a vendor grade report and share it with vendors on a yearly basis.
• Analyze market and delivery conditions to determine present and future material availability; initiate recommendations to management to make the changes required.
• Evaluate defective purchased material with appropriate departments to determine the root cause of problems and take corrective action in accordance with established procedures.
• Identify obsolete items and recommend alternatives to minimize the impact on product design or production schedules.
• Manages the process of disposing of excess/obsolete material and equipment.
• Manages inventory counts and levels of all inventory materials and supplies.
• Receiving paper and other material substrates into inventory, approving and processing transactions.
• Paper inventory – maintain inventory levels, inventory reports, weekly inventory counts, and updated pricing.
• Responsible for reporting issues with inventory counts and misuse of material to the appropriate department manager.
• Traces the history of items to determine the reason for discrepancies between inventory and stock control records and recommends remedial actions to resolve discrepancies.
• Coordinates material purchases with all departments and managers.
• Assist estimating and production managers with finding materials or vendors for special project needs.
• Manages the process to collect cost and data required to respond to customer requests for quotation.
• Negotiates the lowest total costs for materials.
• Create and maintain purchase orders on all purchases.
• Continually look for opportunities to reduce total costs.
• Maintain accurate material cost list and records within the Pace estimating system for estimating purposes.
  
  

Education

• High School Diploma, or GED equivalent, is required.
• Bachelor’s degree in mathematics, Statistics, or Physical Sciences is helpful, but not required.
  
  

Skills & Experience

• Minimum five years of related experience in a commercial print, manufacturing environment, with multiple concurrent projects complimentary to the duties of the job OR demonstrated ability to meet the job requirements through a comparable number of years of work experience.
• Managing or management experience in the print environment.
• Minimum two to three years of project management experience preferred.
• Proficient in MS Office products.
• Knowledgeable in the print and production fields of offset printing, digital printing, wide format printing, finishing, and bindery.
• Prior experience with cost-estimating systems and software is required.
• Knowledge of Pace (EPS) is a plus.
• Broad knowledge of general administrative/manufacturing operations, procedures, and knowledge of job-specific processes to successfully execute and complete the more progressive/complex duties of the job.
• Ability to follow company policy and understand any rules or regulations governing the work being completed and the impact work has on the department or company.
• Knowledge of technology includes computers and software programs such as MS Office, and other programs specific to the job to complete duties successfully.
• Knowledge of the fundamentals of purchasing, price management, payment terms, and vendor negotiating.
• Requires knowledge of multiple functions or areas of the business in which there is frequent contact while completing daily work assignments of the job.
  
  

Physical Requirements

Physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

• Communicating with others to exchange information.
• The position will require the ability to speak, convey information clearly and effectively, hear, listen, and interpret information accurately, and see, sit, bend, stand, stoop, push, pull, lift, lower, and grasp, as necessary.
• Remaining in a stationary position, sitting for prolonged periods.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Ascending or descending stairs.
• Adjusting or moving objects up to 10 pounds in all directions.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
  
  

To apply, submit your resume to [email protected].

Notice to All Applicants: This posting is not intended to provide an all-inclusive list of duties, but rather to provide an overview of essential functions and basic duties. Requirements, skills, and abilities included, have been determined to be the minimal standards required to successfully perform in the position. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Employment with The YGS Group is at-will. The employment process with The YGS Group includes a pre-employment background check and post-offer physical and drug screen. The YGS Group is an Equal Opportunity Employer and Drug-Free Workplace.