Director of Grant Management

YWCA Kalamazoo is on a MISSION!

At YWCA Kalamazoo, we believe in making your career matter. We’re seeking talented, enthusiastic individuals who want to make a real difference in their community. When you work here, you’re part of a vibrant, inclusive workspace dedicated to fostering your personal growth. Our employee-centric philosophies focus on taking care of you and promoting a healthy work-life balance. Our culture is tailored with YOU in mind! Join us to be part of a worldwide movement dedicated to eliminating racism and empowering women!

Here is what you’ll do:

PRIMARY FUNCTION:

The Director of Grant Management is considered a subject matter expert on grant accounting, tracking, compliance and reporting. This position is responsible for SEFA, Single Audit, and related financial statements and acts as a liaison to Program Directors and Managers relative to their grants and funding sources. In this role, the Director of Grand Management oversees accounting processes under the direction of the Vice President of Finance. Additionally, this position implements the YWCA's Mission, Purpose and One Imperative.

QUALIFICATIONS:

• Bachelor's degree (B.A./B.S.in accounting or finance or equivalent) required. Master’s degree in Accounting preferred.
• Must pass criminal, child abuse and neglect, and sex offender background checks.
• Ten years of industry-related experience including five years in management and five years in a nonprofit setting is required.
• Strong understanding of cost accounting principles, grant administration and budget development.
• Acute attention to detail.
• Exceptional customer service skills
• Strong supervisory and leadership skills.
• Extensive knowledge of the principles, procedures, and best practices in the industry.
• Ability to prepare reports and business correspondence.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Excellent written and verbal communication skills. Ability to translate financial information to non-financially trained staff.
• Ability to work independently and as a member of various teams and committees
• Demonstrated ability to work with people of diverse backgrounds and with all levels of management.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Advanced proficiency in Excel and Accounting Software required. Experience with non-profit Accounting Systems preferred.
• Commitment to excellence and high standards, and the mission of the organization.

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

RESPONSIBILITIES:

SUPERVISORY

• Recruits, interviews, hires, and trains staff in the department.
• Provides direct supervision to financial accounting staff.
• Provides oversight and ensures overall integrity of the department.
• Provides constructive and timely performance evaluations.

ACCOUNTING

• Oversees and/or leads preparation of general ledger journal entries, monthly balance sheet reconciliation, and monthly grant reports
• Acts as a subject matter expert for Grants and Liaison to Leadership.
• Oversees verification of all account coding, ensuring appropriateness in relation to grant and contract expenditures, fiscal commitments and approved budgets.
• Maintains proper and consistent accounting records for grants, investments, and endowment.
• Analyses and reconciles assigned balance sheet accounts on a consistent and regular basis.
• Reviews financial data for accuracy; identifies problems and supports day-to-day operations.
• Assists with company cash flow analysis including but not limited to tracking cash flow activity and cash projections related to grants and restricted funds, preparing reports, and analyzing information for management.
• Responsible for accurate and timely reconciliation of net assets.
• Completes annual SEFA and single audit reports.
• Assists with external audit as needed

REPORTING/COMPLIANCE

• Produces month-end and quarterly financial reports and issues to appropriate personnel in a timely manner.
• Prepares and updates financial information concerning the capital, endowment and plant and building funds, fund drives, cash-flows, and other financial reports as required.
• Under the direction of the Vice President of Finance, assumes leadership role in preparing for and facilitating grant compliance reports and communication with grant owners.
• Complies with applicable local, state and federal licensing requirements/certification and/or regulations.

BUDGETS

• Assists in preparing the organization’s budget under the direction of the Vice President of Finance and in collaboration with others.
• Assists in regular analysis and reporting of spending and variance trends compared to budgets and historical data.

POLICY AND STANDARDS

• Assists in adopting new accounting standards including but not limited to researching standard, preparing written accounting procedures for organization in support and compliance of approved policies.
• Supports policy development and offers advice regarding accounting and internal control issues, reporting needs, and policy review and changes.
• Works cooperatively with the Management Staff and accounting team in implementation of accounting and finance recommendations and systems as needed.

GENERAL

• Assists with related special projects as required.
• Complies with Association policy regarding required reporting of child abuse, elder abuse, suicide and homicide.
• Safeguards confidential information gained as a result of job.
• As a YWCA employee, projects a positive image of the Association and its programs to the community, the Association and the program.
• Works cooperatively with program participants, YWCA staff and volunteers.
• Participates in local, state and national professional networks as required.
• Performs other related duties as assigned by management.

COMPETENCIES:

• Judgment-Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Planning/Organizing-Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Professionalism-Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality-Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Adaptability-Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Leadership. Demonstrates strong leadership skills; Leads team effectively; Takes directives from senior management and translates changes into objectives and workflows; Provides consistent feedback and supervision to direct reports; Monitors direct reports work to ensure quality.
• Collaboration. Works cross-departmentally to communicate and solve problems; demonstrates ability to easily develop rapport with colleagues interdepartmentally; Committed to excellence and high standards in conduct with all members through the organization.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

THE PERKS:

YWCA Kalamazoo partners with ADP to provide a phenomenal benefits package.

Our Core Benefits:

• Medical
• Dental
• Vision
• Life
• Long Term Disability
• Short Term Disability

In addition to our core benefits, we also offer access to an excellent employee assistance program. We also offer tuition assistance and a GENEROUS paid time off package to our full-time employees. We are committed to supporting a healthy work-life balance and have tailored our benefits package with YOU in mind!

EQUAL EMPLOYMENT OPPORTUNITY IS IMPORTANT!

As an employer, YWCA Kalamazoo encourages, welcomes, and fosters differences. It is the policy of YWCA Kalamazoo not to discriminate on the basis of race, religion, color, national origin/ethnicity, sex, sexual orientation, gender identity, gender expression, pregnancy, disability, genetic information, age, height, weight, familial status, veteran status, marital status, citizenship, or any other status or characteristic protected by law, in its programs, services, employment or activities. All qualified applicants will be given equal opportunity and consideration for employment.

Prior to a job offer, candidates will be required to complete a criminal record background check. Information gathered will be used for job-related purposes to the extent permitted by applicable law and will not result in an automatic disqualification from an employment opportunity.

Join us and stand up for social justice! Apply today to be part of a growing organization making a difference in our community!